Human Resources Assistant

Overview

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Provides clerical and administrative support to the Human Resources department requiring a working knowledge of departmental procedures. This position may serve as the “face” of Human Services and the 585 Building, providing customer service to employees and visitors in person and over the telephone. Performs various activities including scanning, filing, data entry into the HRIS, maintaining HR records and handling confidential information.

Monday - Friday (40 hrs/wk)
8:30 AM - 5:00 PM

• Maintains quality service by following policies, procedures and protocols.
• Provides customer service to triage questions from employees and visitors.
• Screens telephone calls and business visitors, applying departmental knowledge in response to questions; routes inquiries to appropriate personnel.
• Uses a good measure of personal tact, integrity, critical thinking, and judgment when dealing with internal and external contacts.
• Assists with pre-employment documents and handles confidential correspondence and documents.
• Serves as a point of contact for employment verifications.
• Enters and maintains HRIS data with accuracy and files documents in appropriate files.
• Requests background checks, credit checks, and drug screens for new and existing employees.
• Creates, organizes, and maintains electronic files for employees including I9 verification, education and certification documentation as needed.
• Requests physical employee files from storage as requested.
• Assists with audits to ensure compliance by working with the Quality Department, Compliance Departments, as well as Human Resources Leadership.
• Provides general administrative support as needed for Human Resources staff and other ARUP employees.
• Receives and triages garnishments, legal documents, and associated HR related materials to appropriate parties.
• Assists various HR teams with projects or activities.
• May assist the Benefits Team with general questions for employees on ARUP benefits.
• Helps in conducting miscellaneous administrative duties.
• Other duties as assigned.

• Stooping:
  Bending body downward and forward by bending spine at the waist.
• Reaching:
  Extending hand(s) and arm(s) in any direction.
• Mobility:
  The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.
• Communicate:
  Frequently and effectively communicate with others.
• PPE:
  Biohazard laboratory environment that requires the use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.
• ARUP Policies and Procedures:
  To conduct self in compliance with all ARUP Policies and Procedures.
• Sedentary Work:
  Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Fine Motor Control:
  Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Education
  High School Diploma or Equivalent or better.
• Experience
  Two (2) years of administrative or office support experience (required). Previous Human Resources Department experience (preferred).
• Type 35 words per minute.