Payroll Coordinator

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
Grade:
Professional 306 Pay Range: $60,300.00 - $90,500.00

The Payroll Coordinator is responsible for the accurate and timely processing of the biweekly payroll and maintains the Federal, State, and Local taxation requirements between our system, tax vendor, and tax agencies. Responsibilities also include the configuration of our payroll system, research and implementation of compliance related matters, development of complex reports, and attendance of training courses to stay up to date on best payroll practices.

To ensure smooth delivery of all employee time tracking and biweekly payments, the Coordinator will collaborate with any department whose activity feeds into or out of our payroll system, such as Benefits, HRIS, Compensation, Talent Acquisition, Personnel, and Accounting. They will operate in a high-pace, urgent environment and demands accuracy in all things.

This position requires you to work in office 4 days a week at the WGU headquarters: 4001 South 700 East Salt Lake City, UT 84107.

• Assists employees and managers across the university with payroll questions, finds resolutions, or provides movement on issues.
• Administers modules within the payroll system affecting pay results.
• Prepares tax applications and unemployment reports, ensures compliance of local tax set up.
• Oversees the preparation of regulatory and governmental reports including those related to unemployment, garnishments, wage attachments, taxes, and other required information.
• Participates in the timely generation and efficient distribution of W-2s, which includes prior testing, audits and reconciliation, and eventual implementation of yearly results.
• Works with auditors on internal or external audits of payroll information, controls, and procedures.
• Stays informed of developments in the payroll field and of changing governmental and legal requirements.
• Participates in confirmation of and compliance with the Federal, State, and Local employment related tax.
• Creates payroll reports using query tools and complex Excel formulas for delivering of audits and/or upon executive request. Prepares and maintains all payroll related records and reports.
• Works as a liaison between departments to stay informed of current projects, then works with those departments to create pay or deduction codes, update timekeeping and/or payroll configurations, partner with HRIS to create employee master data points, and separate pay run schedules (i.e. bonus payments).
• Monitors and updates configurations within the system for different schedules such as paid, eligible holidays, pay run schedules, year-end activities, etc.
• Develops and maintains procedure documentation for all responsibilities, including the addition to the Payroll Execution Checklist detailing the objective of the task, responsible party, and links to steps.
• Oversees, manages, and coordinates…