Contract Coordinator

6 days ago Be among the first 25 applicants

This range is provided by FIT Solutions, LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Direct message the job poster from FIT Solutions, LLC

Intentional HR Leader | Culture Champion | Creating Alignment Between People, Purpose & Performance | Rescue Pet Mom 🐶🐱🐱 General Purpose

The IT Contract Coordinator role oversees the lifecycle of contracts supporting our IT operations. This role is critical in ensuring that IT agreements (software licenses, service agreements, hardware purchases, cloud services, etc.) are negotiated, documented, and managed in accordance with company policies, regulatory requirements, and strategic objectives. This role works closely with internal stakeholders and legal teams to ensure contracts meet business needs and mitigate risk.

• Review, negotiate, and manage IT-related contracts including software licenses, cloud services, maintenance agreements, and hardware purchases.
• Manage contract transfers and assumptions, ensuring seamless transitions and proper documentation when ownership or obligations change.
• Maintain a centralized repository of contracts and ensure timely renewals and compliance.
• Identify and mitigate risks associated with contractual terms and vendor engagements.
• Work with legal counsel to ensure contract language aligns with regulatory, compliance, and company policy requirements.
• Develop and maintain strong relationships with IT vendors and service providers.
• Collaborate with IT, procurement, legal, and finance teams to align vendor strategies with business goals.
• Track vendor issues and work to resolve disputes or performance concerns promptly.

Strategic and Operational Support

• Analyze vendor spending and seek opportunities for cost reduction and value creation.
• Track and evaluate vendor SLAs
• Contribute to IT sourcing strategies and procurement best practices.
• Ensure adherence to IT governance frameworks and procurement policies.
• Provide regular reporting and updates to senior management on vendor and contract status.
• Provide administrative and operational support as needed, including assistance with vendor onboarding, tracking invoices, managing telecom service agreements, and coordinating account or service closures — ensuring accurate documentation and compliance with internal policies.

Supervisory Requirements

No supervisory requirements.

Qualification

Education and/or Experience

• Experience in IT vendor management, contract negotiation, or procurement.
• Familiarity with IT products, telecom services, and licensing models (e.g., SaaS, laaS, cloud platforms)
• Excellent negotiation, communication, and relationship management skills.
• Strong analytical and organizational skills with attention to detail.
• Experience with contract management tools or procurement systems (Service Now a plus)
• Familiarity with legal terminology and contract structures.

Physical Demands

• Primarily sedentary role requiring extended periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, data entry, and document review
• Visual acuity to read contracts, spreadsheets, and digital documents with attention to detail
• Occasional standing, walking, and reaching for files or office equipment
• Ability to communicate clearly in person, by phone, and through digital platforms
• Moderate mental focus and sustained concentration to analyze complex contracts and vendor data
• Minimal physical exertion; may involve light lifting of files or office materials (up to 10-15 lbs)

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Additional Information Note

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above.

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