Supervisor, Facilities Management

Facilities Management Supervisor

Direct / Manage / Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities' organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets.

Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities' security, in the absence of dedicated security staff. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities.

Working knowledge of team function within the organization.

• Oversee the maintenance and operation of buildings, ensuring they function efficiently and safely, particularly visible building assets.
• Manage custodial, landscaping, elevator, pest control, and other maintenance contracts.
• Develop preventative maintenance plans and manage budgets for building maintenance.
• Ensure compliance with regulations and safety standards, coordinating with other departments and stakeholders.

• Supervising Custodial & Landscaping Maintenance Staff:
  Hiring, training, managing performance, appraisals, disciplinary actions.
• Manage payroll & absence management.
• Create and manage shift assignment sheets.
• Manage staff schedules (on call, overtime, event schedules).
• Manage equipment proper use, maintenance & safety.
• Customer Service.
• Collaborating with other university departments, project managers, and external contractors on maintenance and construction projects.
• Conduct regular inspections to ensure standards are consistently met.
• Regularly meet with customers to make sure their needs are being met.
• Act as point of contact for building managers, resolving maintenance related issues.

• Develop, solicit, and manage long term maintenance contracts.
• Manage vendor relationships by providing timely feedback and constructive solutions designed to aid vendor performance.
• Prepare scopes of work and collect quotes from vendors and contractors on individual projects.
• Ensure all contracts comply with legal, regulatory, and corporate standards.
• Maintain accurate and organized contract databases; ensure timely updates and audits.
• Coordinate Repairs and Maintenance – Overseeing scheduling and completion of repairs, preventative maintenance, and emergency maintenance on visible building assets.
• Developing and Implementing Maintenance Plans – Creating and executing plans to ensure maintenance tasks are performed regularly in order to maintain the University maintenance standards.
• Managing Budgets – Developing and managing budgets for building maintenance, including labor, materials, and equipment.
• Ensuring Compliance – Ensuring that all building maintenance activities comply with relevant regulations, safety standards, and university policies and employees are properly trained.
• Assist and fill in for peers as needed.

Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree. Senior Supervisor requires a bachelor's + 4 years or a master's + 2 years of directly related work experience. 1 year of higher education can substitute 1 year of work experience.

• Bachelor's degree in a related field (Facilities Management, Engineering, etc.) or equivalent experience.
• Proven experience in facilities management, including supervision, budgeting, and project management.
• Strong knowledge of building maintenance (custodial & landscaping).
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience with building automation systems and CMMS is often preferred.
• Knowledge of relevant codes and regulations.

Job Code: M22601 Grade: M15. Job Code: M22602 Grade: M16.

Full Time. Monday – Friday operating hours are 6am to 4pm. Pay Rate Range: $65,000 - $80,000 per year. Close Date: 3/15/2026.

Location:

Campus. Department: 01750 - ENGINEERING DISTRICT. Work Schedule

Summary:

Monday – Friday operating hours are 6am to 4pm, hours to be worked out with manager. Open Until Filled.