Project Coordinator

The Project Coordinator’s responsibilities include the coordination of personnel for each project, producing project documents, sourcing, and maintaining resourcing plans and coordinating project administration. The Project Coordinator will be responsible for developing and preparing reports, consolidating human capital data, and managing multiple project resourcing scopes. The Project Coordinator role work closely with project managers to optimise resources and develop a training matrix tracker to ensure projects are fully resourced with a qualified and skilled workforce

• Collaborate with the Project Manager and the PMO support functions to manage manpower mobilisation.
• Attend resource meetings, project meetings, and coordinate the rotation planning process.
• Ensure technicians’ qualifications, certifications, and training are up-to-date and recorded, coordinate recertification needs with the Training Coordinator.
• Ensure timely and accurate verification and approval of hours, absence, and holiday data submitted by technicians the EGT portal.
• Maintain regular communication with technicians regarding assignments and project expectations.
  Order PPE and workwear, ensuring accurate cost allocation to projects.
• Book travel and accommodation for assigned project teams.
• Plan and document workload details, including port operations and service documentation requirements.
• Assist the PM in planning site activities, tracking changes in project scope and status, and updating relevant records.
• Develop and update technician rotation plans and ensure alignment with key contractual deliverables.
• Communicate with clients on progress, deviations and deliverables as contractually defined in collaboration with the Project Manager.
• Update relevant stakeholders during project execution regarding changes to schedules, scope, or priorities.

• Minimum 1+ years relevant experience

• Relevant qualification, preferably within a project management or service coordination background
• Experience with coordinating manpower, preferably from the wind industry or perhaps from the building and construction industry
• Proficiency in MS Office package and general IT/ERP systems
• Flexible in approach to working outside of normal working hours
• Structured and systematic approach to managing tasks with attention to detail and the ability to maintain an overview
• Proactive prioritises and manages multiple tasks simultaneously
• Delivers high quality service and maintains focus on customer needs
• Flexible, adaptable to changes, and remain calm in stressful situations
• Builds and sustains positive relationships with internal and external stakeholders, including technicians and clients
• Works efficiently in a team environment
• Strong understanding of project management, cost implications, and resource allocation.