Accounting Specialist

Job Description:

Position:
Accounting Specialist

Location:

San Antonio, TX

Overview:
Air Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.
Position Summary
The Accounting Specialist manages, records, invoices and reconciles financial information. This role involves ensuring accuracy in accounts, resolving discrepancies, and assisting the overall accounting team in striving for comprehensive financial integrity and accountability.

Key Responsibilities:

Manage daily transactions, including Accounts Payable/Receivable

Responsible for tracking and resolving outstanding payment issues and updating weekly aging report in a timely manner.

Carry out billing, collection and reporting activities according to specific deadlines.

Facilitate payment of invoices due by sending bill reminders and contacting clients.

Reconcile Vendor Invoice to internal Purchase Order.

Generate and send out invoices to clients promptly.

Monitor the daily Correspondence in the accounting department.

Process credit memos and adjustments as needed.

Respond to client billing inquiries in a timely and professional manner.

Review accounts for discrepancies and resolve billing issues.

Monitor client accounts for delayed payments and other irregularities.

Manage month-end and year-end closing.

Work with cross-functional teams to streamline billing processes.

Qualifications:

A minimum of a high school diploma or equivalent. A bachelor’s degree in finance, accounting, or a related field is preferred.

Proven experience as an Accounting Specialist or similar role.

Strong understanding of billing and financial concepts.

Good mathematical and data entry skills.

Strong problem-solving skills and attention to detail.

Working knowledge of MS Office (especially excel).

Well-organized with the ability to prioritize tasks.

Strong attention to detail and problem-solving ability.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Ability to manage multiple tasks and prioritize work to meet deadlines.

Physical Requirements:
This job primarily involves sitting for long periods and using office equipment such as computers and phones.

Working Hours:
The Accounting Specialist is a full-time position with typical working hours from 7:30 am to 5:30 pm, Monday through Thursday. 8:00 am - 12:00 noon on Fridays. Occasionally, overtime or weekend work may be required to meet deadlines.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.