Branch Administrator

Job Overview

Position: Branch Administrator

Location: San Antonio, TX

Seniority Level: Associate

Employment Type: Full-time

Job Function: Information Technology

Industries: Facilities Services

• Payroll Administration: Enter hires, process timesheets, resolve inaccuracies, update job cost system, run edit reports, communicate with Corporate Payroll.
• Billing & Invoicing: Prepare contract and work order billings, obtain approvals, enter billing system, maintain filing, ensure timely client submission.
• Accounts Receivable: Generate aged reports, collaborate on collection strategies, contact customers, send letters or legal docs as needed.
• Accounts Payable: Manage purchase orders, match invoices, maintain PO binder, run edit reports, submit to Corporate Accounts Payable.
• General Office Administration: Support branch leaders, manage phone and correspondence, order supplies, prepare client proposals, maintain file organization.
• Human Resources Support: Prepare new-hire packets, manage I-9, coordinate uniform ordering, assist with workers’ comp reporting, track OSHA incidents.
• Accounting Administration: Assist month-end close and reporting, compile required accounting materials.

• Bachelor’s or Associate degree in Business or related field, or 3–5 years experience in an office environment with accounting responsibilities.
• Excellent oral and written communication skills.
• Strong problem-solving ability.
• Proficient in Excel, Word, Outlook.
• Ability to learn Bright View internal software systems.
• Good data entry and typing skills.
• Knowledge of basic accounting, human resources, general business, grammar, and spelling.

• Constant operation of a computer and other office equipment.
• Position is sedentary; must remain in a stationary position for the majority of time.

This role works in an indoor office work environment.

Bright View Landscapes, LLC is an Equal Opportunity and E-Verify Employer.

Bright View offers a benefits package that includes medical, dental, vision insurance, 401(k) savings plan with employer contributions, paid holidays, vacation and sick leave, tuition reimbursement, and variable pay opportunities based on performance.