Accounts Payable Specialist Job San Antonio area,Texas USA,Accounting

San Antonio, TX

Order:

Order Type :
Temp

Accounts Payable Specialist

Summary:

The Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process.

Supervisory Responsibilities:

There is no supervisory responsibility in this position.

Duties/Responsibilities:

Acquire and review electronic invoices before forwarding to project managers for approval through A/P management software.
Obtain approval and post invoices in accounting software for manually processed invoices.
Run A/P reports to monitor upcoming payments as well as paid when paid invoices and communicate priorities to management.
Review all invoices for appropriate documentation and approval prior to payment.
Prepare and upload ACH payments to the bank. Print and obtain signatures on all A/P checks.
Request vendor releases and waivers timely as needed.
Run payroll reports and prepare garnishment checks.
Prepare and submit sales tax reports and payments.
Develop and maintain positive working relationships with vendors and project managers.
Answer all vendor inquiries timely.
Reconcile monthly vendor statements timely. Research and resolve discrepancies.
Open new vendor accounts as needed.
Post and reconcile credit card transactions in accounting software. Acquire all credit card receipts from card holders weekly.
Ensure all proper supporting documentation is electronically attached to invoices in accounting software.
Manually post automatic payments in accounting system.
Issue purchase orders (PO's) as requested in a timely manner.
Must be able to meet deadlines.
Evaluate A/P processes for efficiencies and continuous improvement.
Document A/P processes.
Other related duties as assigned.

Required Skills/Abilities:

Excellent written and verbal communication skills (required to communicate with internal and external customers)
Excellent organizational and time management skills.
Proficient in Microsoft Excel (required).

Education and Experience:

High school diploma or general education degree (GED)
3+ years of accounts payable in the construction industry required.
Experience in advanced accounting software (required). Sage 100 or 300 accounting software (preferred).

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Skills:

ACCOUNTS PAYABLE


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