Pearl Accounting Associate

Job Description

Job Description

Our vision is that Pearl is the pioneering Plaza maker of North America through creating places and experiences to cultivate human connectedness. Every person who joins our organization is invited to join us in pursuing this vision and making Pearl the place to be.

As Pearl continues to grow and expand our offerings, Pearl is expecting growth in people living, working, and enjoying all that is available in the neighborhood. Our team will add services to our portfolio in pursuit of the continued innovation and the service level that is associated with Pearl. While recognizing this growth, we will continue to focus on sustainability by providing solutions that can transform San Antonio and the commercial real estate industry.

Reporting to the Controller and partnering with accounting team to process accounts payable / accounts receivable in a timely manner, tracking and reporting cash flows.

Essential Functions

• Review, code, and process vendor invoices for multiple properties in accordance with company and ownership policies.
• Match invoices to purchase orders and contracts; ensure proper approvals are obtained before payment.
• Prepare weekly or monthly payment runs (checks, ACH, wire transfers) and reconcile disbursements.
• Maintain accurate vendor records, including W-9s, payment instructions, and setup documentation.
• Respond to vendor inquiries and resolve billing discrepancies in a timely manner.
• Assist with accrual entries and support month-end and year-end close processes.
• Coordinate with property managers and project teams to ensure invoices align with budgets and contracts.
• Prepare and issue tenant billing statements (rent, CAM, utilities, late fees, etc.) accurately and on schedule.
• Record daily deposits, tenant payments, and other receipts in the accounting system.
• Monitor tenant ledgers for delinquencies and follow up on past-due accounts per company policy.
• Coordinate with property management to resolve tenant billing questions and disputes.
• Apply credits, refunds, and adjustments as approved by management.
• Reconcile AR balances and prepare aging reports for management review.
• Support annual CAM reconciliations and lease audit processes.
• Completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Assists in creation and maintenance of all accounts payable and account receivable related procedures and processes.
• Assist with reconciling bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
• Assist accounting team in gathering necessary account information and documents to perform annual audits.
• Assist in implementation of any new software as it relates to account payable or job cost processes.

Required Education and Experience

• Minimum of 3 years of experience with accounts payable/receivable processes
• Ability to work in Excel, Adobe and Outlook
• Associate degree or equivalent experience
• Experience with Yardi preferred but not required