Payroll Processing Coordinator

As a community, the University of Rochester is defined by a deep commitment to Meliora
- Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 175 Corporate Woods, Rochester, New York, United States of America, 14623 Opening:
Worker Subtype:
Regular Time Type:
Full time Scheduled Weekly

Hours:

40 Department: 100992 Payroll & Tax
- Finance

Work Shift:

UR
- Day (United States of America) Range: UR URG 108 H Compensation Range: $25.14 - $35.24 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Exercising knowledge of University policy and procedures, performs non-routine and complex work associated with payroll operations, processing, reporting, troubleshooting, analysis, and reconciliation of payroll for 30,000 employees. The work is characterized by a high degree of professional judgment, integrity, confidentiality, communication skills, and initiative. Manages multiple priorities using problem-solving skills, communication skills, mathematical skills, and organizational skills to meet strict deadlines.

Work is self-directed, and the position is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.. Exercises appropriate independent judgment and will respond to requests from internal and external users of employee data. Trains and mentors payroll team members, as necessary.

Administers payroll operations using Workday Payroll and UKG Timekeeping, ensuring accuracy and compliance with University policies, procedures, collective bargaining agreements, and all statutory/regulatory requirements. Performs retroactive pay analysis for both supported and unsupported transactions within Workday, ensuring accurate adjustments and timely resolution. Prepares and reviews salary adjustments, leave-related payments, and over payments, administering corrective actions in alignment with New York State Department of Labor over payment recovery rules.

Researches and analyzes discrepancies, processes appropriate corrections, and ensures transparent communication with affected employees. Calculates and processes off-cycle checks as needed, while maintaining rigorous audit controls, documentation, and compliance. Serves as a subject matter resource on payroll and timekeeping practices, leveraging Workday and UKG to drive efficient, compliant, and customer-focused payroll delivery. Ensures accurate accounting and reporting on all payroll-related data and maintains payroll integrity through multiple reports and data analysis.

Prepares and maintains various payroll, financial, and statistical records to calculate and process accurate payroll transactions. Performs difficult or complex financial support work by reviewing and reconciling varied reports, computer-generated materials, and related data. Creates and maintains varied spreadsheets, reconciliation reports, and information, including reviewing payroll data and documents for inefficiencies and errors. Maintains departmental certificated payroll financial records and transactions related to payroll, data uploads, deductions, over payments, leaves, tax withholding, retro pay, and extra compensation.

Audits and administers time and labor transactions within UKG Timekeeping to ensure accuracy and compliance with University policies, collective bargaining agreements, and statutory requirements. Reviews reporting codes and days/hours worked, auditing rejected hours for inactive employees, and coordinating with timekeepers to resolve entries and issue payment when appropriate. Investigates and resolves leave accrual discrepancies, applying necessary corrections within UKG. Generates unapproved time reports and partners with timekeepers to secure approvals prior to payroll production.

Reviews employee transfers to determine eligibility for vacation or PTO payouts. Provides training and guidance to timekeepers on…