Payroll Administrator

Payroll AdministratorGH Logistics, LLC – San Antonio, TXPay:
From $50,000.00 per year

Job Type: Full-Time

Work Location:

In Person – San Antonio, TXAbout GH LogisticsGH Logistics is a fast-growing, asset-based transportation and logistics company specializing in high-volume freight operations. We operate in a fast-paced environment where accuracy, accountability, communication, and operational efficiency are essential.

We are seeking an experienced and proactive Payroll Administrator to support our payroll operations, maintain accurate employee timekeeping records, and resolve payroll discrepancies before they impact employees.

This is a hands-on administrative role that requires strong attention to detail, excellent problem-solving skills, and the ability to take initiative without constant direction.

Prior hands-on Paycom experience is required.

Position Overview The Payroll Administrator will be responsible for reviewing employee timecards, identifying missing punches, resolving payroll discrepancies, and coordinating directly with department leadership to ensure payroll information is accurate and ready for final approval.

This individual will work closely with our Payroll Lead and department managers to ensure all timekeeping issues are addressed before payroll deadlines.

We are looking for someone who does more than identify problems.

The right candidate takes ownership, follows through with leadership, and ensures issues are resolved in a timely manner.

Key Responsibilities Timekeeping & Payroll Administration Review and monitor employee timecards daily through Paycom.

Identify missing punches, incorrect hours, incomplete time entries, and other timekeeping discrepancies.

Proactively communicate with department managers and team leads to obtain missing information and corrections.

Ensure timecards are accurate, corrected, and ready for department leadership's final approval before payroll deadlines.

Monitor outstanding timecard corrections and follow up until all issues are resolved.

Verify that required timecard approvals are completed within established deadlines.

Assist the Payroll Lead with payroll preparation, processing, and administrative support.

Maintain accurate employee payroll and timekeeping records.

Review overtime, attendance adjustments, and other payroll-related entries for accuracy and proper authorization.

Payroll Discrepancy Resolution Investigate employee payroll concerns, including incorrect hours, missing pay, overtime discrepancies, and other payment-related issues.

Research discrepancies using Paycom records, timekeeping data, and supporting documentation.

Communicate directly with department leadership to identify the cause of payroll issues and coordinate appropriate corrections.

Take initiative to resolve discrepancies rather than waiting for issues to escalate.

Follow up on outstanding payroll concerns to ensure timely resolution.

Escalate complex or unresolved payroll matters to the Payroll Lead or appropriate leadership.

Maintain accurate documentation of payroll adjustments, corrections, and resolutions.

Identify recurring payroll errors and recommend improvements to prevent future issues.

Administrative Support & Department Coordination Serve as a point of contact between Payroll, Human Capital, department managers, and employees regarding timekeeping and payroll questions.

Track outstanding payroll items and ensure deadlines are consistently met.

Maintain organized records, reports, and documentation.

Assist with payroll audits, reconciliations, and reporting as needed.

Ensure payroll-related information is handled accurately and confidentially.

Support leadership with administrative payroll projects and process improvements.

Communicate professionally and consistently…