Payroll Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

30+ days ago Requisition

Salary Range: $26.00 To $32.00 Hourly

The Kina'ole Family of Companies offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Life insurance
• 401K
• ...and much, much more!

Job Description:

• Location: Hybrid position based in our San Antonio office located in Pacific Plaza.
• This position will require occasional weekend and holiday work to meet payroll processing deadlines.

The Payroll Specialist plays a critical role in the ongoing success of the company by ensuring accurate, timely, and compliant payroll processing. This position exercises discretion and independent judgment while administering payroll operations in accordance with company policies, federal and state regulations, Generally Accepted Accounting Principles (GAAP), and DCAA guidelines.

The Payroll Specialist will process payroll for multiple companies located throughout the United States on multiple payroll cycles, ensuring payroll accuracy, compliance, and exceptional customer service to employees and management. The ideal candidate is highly organized, detail-oriented, able to work independently, and possesses strong analytical, communication, and problem-solving skills.

The Payroll Specialist is expected to identify compliance concerns, recommend process improvements, maintain payroll records, stay current on payroll tax regulations, and collaborate closely with Payroll, Human Resources, Finance, and Accounting teams.

• Process payroll accurately and timely for multiple companies across multiple payroll cycles throughout the United States.
• Audit employee timecards, payroll data, and payroll reports to ensure accuracy prior to payroll processing.
• Process payroll adjustments including raises, bonuses, overtime, off-cycle payrolls, wage garnishments, deductions, direct deposits, and paper checks.
• Maintain employee payroll records, tax with holdings, direct deposit information, and other payroll documentation.
• Process multi-state payrolls, including specialized payrolls such as SCA, CBA, Davis-Bacon Act, and Guam payrolls.
• Ensure employee benefit deductions, insurance premiums, leave accruals, vacation, and sick balances are accurately maintained.
• Process employee tax documents including W-4s, W-2s, and other payroll-related filings while maintaining compliance with all federal, state, and local payroll regulations.
• Research, investigate, and resolve payroll discrepancies by working with employees, Human Resources, Finance, and government agencies.
• Prepare payroll reports, reconciliations, journal entries, and supporting documentation for management, audits, and financial reporting.
• Assist with year-end payroll processing and annual payroll audits.
• Monitor payroll compliance and notify Payroll leadership of policy, regulatory, or procedural issues while recommending improvements when appropriate.
• Develop, update, and maintain payroll procedures and Standard Operating Procedures (SOPs).
• Train employees on payroll processes and respond to payroll-related questions in a professional and timely manner.
• Maintain organized payroll files and documentation in accordance with company retention policies.
• Stay current on payroll legislation, tax regulations, and industry best practices.
• Perform other payroll-related duties as assigned.

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• Minimum of two (2) years of experience processing payroll for multiple companies across multiple states is required.
• Five (5) or more years of payroll processing experience, preferably supporting government contracts.
• Experience processing multi-state payrolls, including SCA, CBA, Davis-Bacon Act, and other prevailing wage payrolls.
• Experience with ADP Workforce Now or similar payroll processing systems.
• Experience using Unanet ERP is preferred.
• Working knowledge of payroll regulations, payroll tax requirements, GAAP, and DCAA compliance.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while meeting strict payroll deadlines.
• High level of professionalism, confidentiality, and attention to detail.

• Bachelor's…