Assistant to Vice President​/Dean

Assistant to the Vice President/Chief of Staff (Office of the SEVP for Health) Job Description

Under general supervision, provides complex administrative support and project coordination for a Vice President. Utilizes detailed knowledge of the organization's operations, policies, procedures, and personnel to analyze problems, determine approaches, compile and analyze data, and prepare reports/recommendations.

• Plans, coordinates, and maintains the Vice President’s/Chief of Staff daily schedule; planning and scheduling meetings, teleconferences, and making travel arrangements.
• Develops and composes correspondence, reports, and presentations as requested; maintaining confidentiality at all times.
• Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting).
• Manages departmental administrative budget to include billing and payment authorization for expenses, invoices and/or special events; coordinates charges across business units, tracks and accounts for executive travel and/or business expenses; participates in the annual budget planning process.
• Coordinates the administrative workflow of the department; recommends new processes as needed.
• May direct and delegate work processes and best practices to other administrative staff.
• Oversee office operations, ensures equipment, materials, and space are used efficiently and effectively.
• Maintains inventory of all office supplies and coordinates purchase orders.
• Supports functions related to the recruitment of staff and ongoing administrative responsibilities required to onboard and support staff.
• Manages the exit processes for staff who are leaving the institution and maintains all personnel files for the department per the retention schedule.
• Performs all other duties as assigned.

• Ability to maintain confidentiality; possesses a high level of professionalism.
• Detail oriented with meticulous planning and organizational skills while balancing multiple priorities.
• Demonstrated ability to effectively communicate orally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
• Knowledge of office management and administrative practices and procedures; proficiency in Microsoft Office applications.
• Proven ability to work across departments, quickly establishing rapport with academic and administrative personnel.

EDUCATION:

Bachelor's Degree in a related field is required.

• Five years (5) of related job experience is required.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible…