Firm Administrator - Office Manager

Nelson & Mata, PLLC is a full-service tax and international tax firm dedicated to providing unparalleled expertise and personalized solutions to clients. Our team excels in delivering comprehensive tax services tailored to the needs of individuals, businesses, and organizations across borders. We navigate complex tax regulations, optimize financial strategies, and provide guidance on international tax matters. Grounded in integrity, professionalism, and client satisfaction, Nelson & Mata, PLLC is your partner in achieving financial goals with confidence and peace of mind.

The Accounting Firm Administrator is a robust position responsible for overseeing the firm’s administrative, operational, and internal support functions. Reporting to firm leadership, this position requires strong organizational acumen, financial and accounting knowledge, and the ability to manage people, processes, and systems in a fast-growing professional services environment. The Administrator will ensure operational efficiency, support accounting professionals, and contribute to a productive and well-managed workplace.

• Oversee and manage day-to-day administrative and office operations for a growing accounting firm
• Serve as primary point of contact for office management, including facilities, supplies inventory, maintenance, vendors, service providers, and landlord relationships
• Manage operational schedules, appointments, and firm calendars to ensure efficient workflow and coordination
• Provide leadership and administrative support to accounting staff, including mentoring, training coordination, and fostering a culture of continuous improvement
• Manage company’s social media profiles, posts, and updates
• Handle payroll processing, payroll reporting, and related financial support functions with accuracy and confidentiality
• Maintain organized and accurate office records, ensuring compliance with firm policies and confidentiality standards
• Manage and update Quick Books, oversee office budgeting, track expenses, and prepare internal financial and operational reports as needed
• Apply working knowledge of accounting principles and practices, including experience supporting accounting processes and financial statement preparation
• Coordinate IT support services to ensure office equipment, software, and systems operate efficiently
• Lead employee onboarding and orientation processes to ensure smooth integration of new hires
• Support leadership with administrative initiatives, process improvements, and operational reporting

• Prior experience in office administration, firm administration, or operations within an accounting or professional services firm preferred
• Demonstrated experience in vendor management and procurement processes
• Strong accounting knowledge, including familiarity with accounting systems and financial reporting
• Proficiency in Microsoft Office
• Proficiency in Quick Books; required
• High level of computer and IT proficiency, with the ability to self‑start, troubleshoot, and adapt to new systems
• Strong leadership, organizational, and communication skills
• Ability to manage multiple priorities in a fast‑paced, growth‑oriented environment
• Professional demeanor with a high degree of discretion and attention to detail
• CCH Tax Software experience – preferred

• Culture: a grounded in integrity, excellence, and continuous improvement
• Stability: join a well‑established company dedicated to healthy work‑life balance and positive company culture.
• Health Benefits:
  
  Medical, dental, and vision insurance.
• 401(k) Retirement Plan:
  Includes company match
• Paid Time Off (PTO):
  Paid Vacation, Sick Leave, and Holidays.
• Coverage of membership dues
• Continuing Professional Education opportunities
• Salary: $60,0000 to $65,000.00 - DOE.

Entry level

Full-time

Administrative

Accounting