Administrative Associate V

Job Title:

Administrative Associate V

Agency:
Texas A&M University - San Antonio

Department:
Department Of Educator & Leadership Preparation

Proposed Minimum Salary: $17.50 hourly

Job Location:

San Antonio, Texas

Job Type: Staff

This position is responsible for maintaining office records including faculty files, purchasing, and budgeting; travel requests and vouchers; enrollment data, and faculty course load information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies.

$17.50 hourly

• Maintains records related to the activities of the department.
• Budgetary Processes such as payroll and budget transfers.
• Screens calls and makes appointments for the Department Chair.
• Handles correspondence and prepares reports and contracts.
• Maintains office equipment and assists in acquiring supplies for department needs.
• Maintains active files and assists in the processing of related program information.
• Assists with correspondence and maintenance of hiring files.
• Assists in the preparation of travel requests and vouchers.
• Prepares workload reports.
• Verifies schedules.
• Performs other duties as assigned.

• High School Diploma or equivalent combination of education and experience.
• Five (5) years of experience in related field.

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of accounting and budgeting for department.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.

• Cover Letter
• Resume / CV
• Professional References

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.