Connections Ministry Assistant

Overview

We are a non-denominational Christian church based in San Antonio, TX. This administrator is responsible for directly supporting the Director of Connections, Outreach & Growth Track Dept. This ministry assistant requires a high level of professionalism, excellent work ethic, well-organized, detail-oriented, discreet, flexible, and excel in communication while exhibiting warmth, friendliness, and enthusiasm. In addition to providing administrative support in all areas, this person will administrate and support the following:
Summit Life, Summit Groups, Water Baptisms, Outreach days, Volunteer Trainings/Meetings, and other areas under this department. This person will serve as the first point of contact for all administrative duties for the department.

• Weekly support to the Growth Track Pastor to help administrate and support:
  Summit Groups and ministries that take place each week.
• Summit Groups and Growth Track Classes
  • Supports Summit Group Leaders
  • Maintain Groups and Calendar in Planning Center
  • Acquire weekly attendance and report to the Growth Track Pastor
  • Purchase and dispense leader supplies and signage
  • Prepare on-campus rooms for groups and classes
  • Secure the building on group nights as necessary
• Summit Life
  • Use and maintain checklists that include, but are not limited to:
  • Reserve location and plan set-up for Summit Life
  • Connect with volunteers and explain roles and timeline for the evening
  • On the day, supervise set-up, volunteers, and tear-down
  • Communicate with registrants
  • Purchase all supplies and order printed materials
  • Maintain inventory of supplies and restock as necessary
  • Enter returned paperwork into the Summit Life workflow
  • Track and follow up on participant paperwork
  • Conduct follow-up calls for status updates
  • Update personal information in the church database
• Water Baptism/Class
  • Work closely with volunteer leaders
  • Ensure coordination with facilities for baptism, including water level and temperature checks to ensure acceptable conditions
  • Track and communicate with registered participants
  • Prepare the on-campus location for the Water Baptism Class
  • Maintain baptism supplies and keep a well-stocked inventory
  • Ensure all towels and other supplies are returned, cleaned, and dry
  • Follow up on those who were baptized and invite them to the Summit Life Class
• Summit Volunteers, Outreaches, and Corporate Events
  • Book necessary rooms for trainings, lunches, and socials
  • Supply the necessary supplies for each Volunteer Team
  • Provide communication about church-wide events to Volunteer Team leaders
  • Provide support and administrate help for Serve Day, Outreaches, and Corporate events
• Other:
  Submit all purchase orders and purchases for the entire department; track POs, receipts, and orders on a weekly basis; provide weekly coverage at the Summit Church reception; perform other duties as assigned

Workdays are Sundays through Thursday. Days and hours can vary with events. Some evenings are required.

Required education and experience:

• Must have a strong personal faith in Jesus Christ
• 3-5 years of Administrative support and/or Event Management experience preferred
• A High school diploma or GED
• Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Office 365
• Familiarity with Planning Center or other church database is preferred, but not required
• Proven history of organizational/time management skills to include significant attention to detail

• High level of flexibility and ability to pivot
• Ability to respond to emergent or stressful situations in a calm and professional way
• Willing to ask for help and set agreed-upon boundaries
• Strong communicator (verbal and written)
• Support and not fear change
• Establish and maintain professional relationships with all ministries
• Ability to work on multiple tasks
• Skilled time management and prioritization
• Self-starter and independent worker
• Skilled at anticipating the needs of the ministry
• Proactive and have initiative

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit; use hands to finger, handle, or feel, and talk or hear
• Frequently required to stand, walk and stoop, kneel, or crouch
• Occasionally ascend and descend staircases
• Able to extend hands and arms to complete assigned tasks
• Must be able to remain in a stationary position for an extended period
• Must be able to push or pull objects and carts when needed
• Must be able to move objects horizontally, from position to position
• Regularly lift and/or move up to 10 lbs. and occasionally up to 25 lbs.
• Discretionary ranges of force may be required up to 30 pounds occasionally
• Ability to climb and stand on a ladder for extended periods
• Ability to receive detailed information through oral communication and to make discriminations in sound
• Repeat movements of…