Administrative Assistant

Administrative Assistant - Archdiocese of San Antonio

Join to apply for the Administrative Assistant role at Archdiocese of San Antonio
.

Schedule:

Monday – Thursday 8:30 am – 3:00 pm;
Friday 8:30 am – 12:00 pm.

Employment Status:
Part-Time. FLSA Status:
Non-Exempt (Hourly).

Reports to:

Pastor.

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Schedules meetings
• Keeps files for minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure the safety and well-being of self and others
• Protects the confidentiality of any information or material obtained in the service of the organization, including client names, services rendered, donor names and gifts, internal and external investigations, and financial information
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory
• Maintains a solution-oriented approach in interactions and undertakings, promotes collaboration and commitment to the Mission and Vision of the organization
• Performs other duties as assigned

• High school Diploma or equivalent
• Associate’s degree preferred

• At least four (4) years of experience in an administrative role providing direct support
• Bilingual in Spanish and English

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

• Experience with computer software and Microsoft Office Applications
• Detail oriented, organized, self-motivated, works well independently and on a team
• Good written and verbal skills
• Good critical thinking and problem solving skills

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

• Paid Holidays/Holy Days
• 403b Retirement
• Employee Assistance Program

• Mid‑Senior level

• Part‑time

• Administrative
• Industries:
  Religious Institutions