Facilities Coordinator

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About Primer:
Fixing our K-12 education system is a civilizationally-important problem. We believe that all of our problems — including the ones that dominate the headlines — are downstream of education. We have a simple thesis on how to solve it: empower 1,000's of educators to launch microschools in their communities. We believe the historical tradeoff between price (tuition) and quality is a false dichotomy.

Primer

OS automates and eliminates much of the costs of traditional schools. Microschools have a structural advantage — asset‑light real estate — which means much lower capex and opex. You put it together, and you get something that's never existed before: a world‑class education that's accessible to normal American families and can rapidly scale.

Primer is seeking a Facilities Coordinator to support day‑to‑day operations across our five San Antonio campuses and one Phoenix‑area campus. This execution‑focused role serves as the primary coordinator for maintenance, vendor scheduling, inspections, and facilities administration. You'll be a key operational partner to campus leaders and HQ teams, ensuring facilities issues are resolved quickly and campuses remain safe, functional, and up to our quality standards.

This is a coordination and operations role, not a maintenance technician position—repairs and trade work are conducted by third‑party vendors.

• Serve as first point of contact for campus‑level facilities issues; intake, prioritize, and track maintenance and repair requests through our ticketing platform.
• Coordinate routine, preventive, and reactive maintenance (HVAC, electrical, plumbing, general repairs) and support minor campus improvements, furniture moves, and space reconfigurations.
• Schedule and coordinate third‑party vendors and service providers, including requesting and comparing quotes and verifying completion and quality of work.
• Maintain vendor documentation, including W‑9s, insurance certificates, and service agreements.
• Schedule and complete local inspections and walkthroughs (fire, health, licensing, landlord); track inspection findings, corrective actions, and follow‑up items.
• Ensure required safety equipment, signage, and documentation are in place and maintained, including proactive maintenance of HVAC, fire riser, fire extinguisher, and AED systems.
• Maintain appropriate ticket resolution times and submit purchase requests, work orders, and facilities‑related invoices in partnership with Accounts Payable.
• Maintain organized records for service logs, warranties, permits, and equipment; support standardization of facilities workflows as Primer scales.
• Conduct pre‑launch inspections for new campuses alongside General Managers and Real Estate teams, evaluating facilities against compliance standards.
• Provide on‑site coordination support during new campus launches, including arranging movers, receiving deliveries, and assisting campus staff.

• Prior experience in facilities management, property management, or operations within an educational, healthcare, or highly‑regulated environment.
• Familiarity with or willingness to learn facility compliance with municipal rules and regulations (e.g., preparing for city health inspections, renewing certificates of use).
• Based in the San Antonio area with consistent access to a vehicle and valid driver’s license; role requires frequent commutes between San Antonio campuses and quarterly visits to Phoenix.
• Comfortable working in active K‑8 school environments with regular on‑campus presence during school hours, including professional interactions around students.
• Ability to safely conduct light lifting activities (