Front Desk & Administrative Support Specialist; Admin Assistant II, III or IV

Job Description - Front Desk & Administrative Support Specialist (Admin Assistant II, III or IV) (2602730)

Job Description

Front Desk & Administrative Support Specialist (Admin Assistant II, III or IV) - ( 2602730 )

Position Information We’re hiring an Administrative Assistant II–IV to join our San Antonio District Business Operations team! This position serves as the first point of contact at District Headquarters, providing professional customer service, managing incoming calls, and supporting daily front office operations. The role also offers opportunities to assist with timekeeping coordination, special projects, and other administrative functions. We’re looking for a dependable, organized, and customer-focused individual who thrives in a fast-paced, team-oriented environment.

Bilingual proficiency in English and Spanish is highly desirable!

Annual Salary Ranges:

Administrative Assistant II (A15) - $38,976 - $58,045

Administrative Assistant III (A17) - $42,976 - $64,469

Administrative Assistant IV (A19) - $48,244 - $76,028

This position is for an Administrative Assistant II, III, or IV. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors and based on business needs.

38,976.00

76,028.00

Yearly FLSA Status :
Nonexempt

San Antonio District Hdqtrs 4615 NW LOOP 410 San Antonio

Yes, 5 % of the Time Shift :
Day Job Shift Details : 40 Location Flexibility :
Onsite Location Flexibility Details : 40 hr M-F 8-5

Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at:
Total Compensation Package

To view benefits available to all State of Texas employees visit:
Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Answers the telephone, evaluates requests, answers questions, routes messages, and serves as receptionist or front desk assistant.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
• Coordinates the receipt, sorting, distribution, delivery, pickup of mail and correspondence, to include time-sensitive and confidential documents
• Researches and compiles information for reports or inquiries.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Creates requisitions, blanket purchase orders, and enters receipts in People Soft in support…