Learning & Development Administrative Assistant

Career Opportunities with Westport Properties, Inc.

Current job opportunities are posted here as they become available.

Job Title: Learning & Development Administrative Assistant

Reports To: Director of Learning and Development

Direct Reports: None

Department: Operations

FLSA Status: Non-Exempt
- Hourly

Work Category: Onsite Team Member

Position Status: Full-Time

Work Schedule: Monday
- Friday 8:00AM to 5:00PM, with possible rotating Sunday availability

Base Pay Range: $18.00 - $18.50 per hour (free lunch 4 days a week)

Travel: Up to 25% of the time, in- or out-of-state and includes use of company owned vehicle for student transportation to/from training and local hotel accommodations

Summary

A person qualified for this position will have a proven track record of cash handling and basic administrative experience. There will be times where this person will assist in a classroom role, handling day-to-day in-person training functions and responsibilities while maintaining good communication and reporting relationships with multiple departments, field management, and company personnel at all levels. The Learning & Development Support Clerk will spend about 70% of their time handling administrative task such as meal ordering, petty cash consolidations, and gathering and preparing data or content for other team members and booking travel or ride-share transportation for students.

They will be expected to transport students from nearby hotels to the classroom daily and return them at the end of the day in the company vehicle. This responsibility may be split between office staff, but the ultimate responsibility is with the Support Clerk role.

• Regular attendance in accordance with Company’s Attendance Policy
• Commitment to Westport’s Mission, Vision and Core Values
• Transport trainees to and from training and the airport using a company van
• Present training materials in a variety of settings and formats as a substitute role as needed when the Classroom Learning Specialist is unavailable
• Book travel for new trainees attending in-person training
• Book and communicate ride-share travel for students
• Coordinate the onboarding, travel and training experience of new hires in the field when the Learning Operations Specialist is unavailable.
• Inventory, monitor and preserve the integrity of our training equipment. i.e. computers, projector, etc.
• Maintain and track the accuracy of Petty cash and per diem for trainees
• Maintain and properly document inventories of supplies used by the Training Center
• Other duties as assigned
  • Periodic special projects and duties may be assigned based on company need and requirements
  • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines

• Valid driver’s license and reliable transportation required
• General office and telephone skills required
• High-school diploma or GED required
• Experience with Microsoft PowerPoint and other Office applications required

• Goal-oriented and able to work independently
• Adaptable to various work settings and interpersonal dynamics
• Excellent verbal and written communication skills
• Excellent classroom organizational skills
• Excellent classroom planning and time management skills
• Ability to foster a collaborative team culture amongst each training cohort
• Proactive, self-starter, goal oriented and ability to work independently
• Proficient in Microsoft Office products

• Stationary Position
  : frequently remains stationary up to 70% of the time and sitting up to 8 hours per day
• Move/Traverse
  : frequently bend, stand, stoop and/or walk
• Carry Weight
  : infrequently carry weight and/or lift objects (light to heavy) weighing up…