CDS Office Administrative Assistant San Antonio

Join Our Team as a CDS Office Administrative Assistant in San Antonio!

CDS in Texas is seeking a highly organized, proactive, and service-focused Office Administrative Assistant to support our office operations. This role is ideal for someone who enjoys creating a professional and welcoming workplace, managing multiple priorities, coordinating events and projects, and serving as a key resource for employees and leadership.

Location:

San Antonio

Schedule:

Monday - Friday, 8:00AM - 5:00PM (on-site)

Pay/Benefits: $17-$22/hourly (depending on on experience) with Full-time Benefits

In this position, you'll have the opportunity to be at the center of our office operations, helping create a positive employee experience while supporting key business initiatives. Every day offers variety, collaboration, and the chance to make a meaningful impact on our workplace culture and organizational success.

Your responsibilities will include...

• Serve as the primary point of contact for office-related questions, requests, and support.
• Maintain a professional, organized, and efficient office environment.
• Manage office supplies, kitchen inventory, marketing merchandise, and office equipment.
• Coordinate conference room scheduling, office calendars, meetings, and visitor management.
• Partner with property management and vendors to resolve facility-related issues and coordinate maintenance requests.
• Manage relationships with office service providers and vendors.
• Process purchase requests and complete executive credit card reconciliations.
• Assist with new employee onboarding and office orientation activities.
• Coordinate employee recognition and appreciation programs.
• Support corporate events and company-wide activities in partnership with executive leadership.
• Collect content and produce the quarterly company newsletter.
• Provide administrative support to leadership and assist with special projects as needed.

Required Education/Experience...

• High school diploma or GED (some college is a bonus).
• Minimum of two (2) years of administrative, office management, or office support experience.
• Experience coordinating multiple administrative functions in a professional office setting.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience using tools such as Mail Chimp, Canva, AI-powered business applications, and other office technologies.
• Strong written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize competing deadlines.
• Professionalism, discretion, and ability to maintain confidentiality.
• Customer-service mindset with strong interpersonal skills.
• Valid driver's license, reliable transportation, and auto liability insurance.

Preferred Experience...

• Experience supporting executive leadership.
• Corporate event planning experience.
• Newsletter or employee communications experience.
• Experience working with vendors, facilities, or office operations management.

Physical Requirements...

• Ability to work 40 Hours/week on-site in the office.
• Ability to sit, type, and work at a computer for extended periods.
• Ability to occasionally lift and move items weighing up to 25 pounds.
• Ability to move throughout the office as needed to support operations and events.

Schedule:

Monday - Friday, 8:00AM - 5:00PM