Administrative Assistant: Office Support & Coordination

Minivasive Pain and Orthopedics is looking for a full-time Administrative
Assistant to join the team!

SUMMARY: The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. Supporting managers and employees through a variety of tasks related to organization and communication. Additionally, handling confidential and time sensitive material.

ESSENTIAL FUNCTIONS:

• Welcomes new staff and ensure they are situated
• Acts as first line of communication providing general support to visitors
• Answers incoming calls and redirect calls when appropriate
• Provides information, answers questions and request inquiries via email, telephone or in person
• Receives, sorts, and distributes mail received
• Produces and distributes correspondence memos, letters, faxes, and forms
• Develops filing system to maintain administrative duties such as filing, copying, binding, scanning etc.
• Maintains computer and manual filing systems
• Orders and maintains office supplies
• Organizes department manuals and ensures all team members have the most updated copy
• Schedules meetings and appointments for the department
• Takes accurate minutes of meetings
• Assists in the preparation of reports and distribution
• Maintains employees’ anniversary dates and birthday celebrations
• Manages contact lists and accurate records of customer interactions
• Performs other related duties as assigned

• Knowledge of administrative and clerical procedures, systems such as word processing, managing files and records
• Strong attention to detail: being careful about detail and thorough in completing work tasks
• Ability to adapt with flexibility: being open to change (positive or negative) and to considerable variety in the workplace.
• Ability to maintain effective and organized systems to ensure timely and accurate task completion
• Strong computer knowledge including proficiency with MS Outlook, Word, and Excel
• Excellent verbal and written communication skills
• Ability to work independently and closely with diverse roles/team members

• High School diploma or GED
• Two (2) years of experience in an administrative role
• Valid Texas Driver’s License

• 3 Medical Plans
• 2 Vision Plans
• Employee Assistant Program
• Short- and Long-Term Disability Insurance
• 401(k) with a 2-year vesting
• PTO + Holidays

Minivasive Pain and Orthopedics is an outpatient clinic network serving the greater local Houston, TX area. Our teams strive to deliver personalized and compassionate care to meet our patients' individualized needs. At MPO, we continue to seek talented individuals who are passionate about making a difference and developing their clinical skillset. Come join our team at Minivasive Pain and Orthopedics and unlock your potential for excellence.

Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Employment for this position is contingent upon the successful completion of a background check and drug screening.