Administrative Assistant

administrative assistant position: able to work independently, be able to prioritize and schedule duties and projects to complete tasks in a timely manner. 30-40 hours per week. Work remotely on monday and thursday (occasionally on fridays per unfinished projects). $30,000 to $40,000 (based upon experience, availability, and abilities). Review after 6 months. Paid vacation. Contract labor, must file a 1099 for taxes.

administrative assistant will perform clerical and administrative tasks including, but not limited to:

• drafting letters, emails, and power point presentations
• social media posts (fb & instagram)
• perform basic accounting and bank receipt reconciliation. Using excel spreadsheets
• may also be requested to arrange travel and accommodations.
• assist and/or coordinate fundraising events (major fundraiser each fall)
• create and post e-newsletters promoting hunts, fishing, and other com events. (constant contact)
• maintain and track event registration, payments received, participant applications and liability forms have been submitted. Using excel spreadsheets
• additional general clerical tasks including mailouts, business phone calls, maintaining office supplies, etc.

skills: microsoft word, excel, power point, social media (fb, instagram, constant contact, mailchimp), ticket tailer. Email communication skills (writing, attaching documents, etc.). Document editing and proofreading, basic banking and accounting knowledge, proficiency with printers, scanning documents, organization and filing. Database management. Coordinate, book, and confirm business and personal travel arrangements (flights, hotel, car rental, etc.)

work with website designer, tim muzzin. Com is currently updating the website and launching a more user-friendly website that allows shopping cart purchases for all hunting and fishing events, general donations, and will be available for the 2023 fundraiser purchase items. Hunt registrations will be electronically reserved and tracked.

currently – maintain existing website (wix) with new hunting and fishing schedules, special events, pictures, etc.

email newsletters (constant contact or mailchimp). Weekly, monthly emails for all youth events; promo 4- 6 weeks prior to event with weekly promotion for 4 weeks until the event is filled.

verify each hunt participant has registered and made their payments on the website. Track all registration details on each specific hunt spreadsheet.

verify each hunt participant has completed the application and liabiliity medicalforms. If submitted electronically, they will be in the com office gmail account mentioned above. Keep an electronic file and send copies to danny (and/or the lead coordinator per hunt) for a hard copy file.

provide lead coordinators a copy of the spreadsheet so they can contact participant.

at least one or two weeks prior to hunt; send out detailed hunt fact sheet for directions and preparation items for each hunt event (to registered hunter’s, mentors, guides, etc.). (hunt fact sheets)

post pictures and details on facebook and instagram to promote our events and after events (hunts, fundraisers, clay shoots, etc.)

post person of the month…