Associate Specialist - Specialist - Business Operations Specialist

ASSOCIATE SPECIALIST - SPECIALIST - Business Operations Specialist

Who We Are:

The Intelligent Systems Division develops automated solutions for commercial and government clients in multiple domains including transportation (traffic management, connected automated vehicle), manufacturing robotics, medical prognostics and communication standards.

• Provide high-level operational support.
• Serve as a trusted partner to senior staff by managing departmental logistics, supporting project execution, event planning and operations, and ensuring consistent operational excellence.
• Assist in leading and improving organizational processes.
• Drive improvements to business operations through the development, documentation, and communication of streamlined processes for procurement, contracting, finance, and internal coordination.
• Enable informed decision-making through analysis and reporting.
• Collect, analyze, and present data to support departmental planning, budgeting, and performance tracking — including the creation of clear, actionable visuals and reports.
• Foster Cross‑functional collaboration and communication.
• Act as a liaison between internal teams and stakeholders to ensure alignment, maintain momentum on key initiatives, and confidently move tasks forward to completion.
• Champion a culture of excellence and professionalism.
• Lead by example in best practices – support a culture of continuous improvement.

• Departmental leadership & staff coordination.
• Coordinate and support staff across two departments, ensuring alignment with organizational goals, consistency in process execution, and professional development support.
• Business operations & process management.
• Manage, support, and improve internal processes related to contracting, procurement, budgeting, and reporting.
• Develop, document, and communicate streamlined workflows to increase efficiency.
• Communication, documentation & information management.
• Draft and edit high‑quality written content, including internal communications, presentations, policies, and reports.
• Maintain and update knowledge platforms (e.g., SharePoint, Confluence) to ensure accurate information.
• Data analysis & reporting – Compile, analyze, and present operational and financial data to inform decision‑making.
• Create and maintain spreadsheets, dashboards, and visualizations that track key departmental metrics.
• Large Meeting Support – Plan, organize, and operate meetings in the campus' largest presentation meeting room.

• Requires a Bachelors degree in Business or related degree fields.
• 0 years:
  Proven ability to manage and improve processes across contracting, procurement, accounting, and organizational workflows. Experience designing and communicating new procedures, driving change management, and ensuring compliance.
• Planning and coordinating large events and using PowerPoint or other presentation software. Experience with audio visual equipment preferred.
• Exceptional written and verbal communication skills, including copywriting, copy‑editing, and presentation development.
• Advanced skills in Microsoft Excel (pivot tables, formulas, charts), PowerPoint, Word, and Outlook. Experience using SharePoint and/or Confluence to manage documentation and workflows. Ability to analyze data.
• A valid/clear driver's license is required.

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

An Equal Employment Opportunity

Employer:

race, color, religion, sex, national origin, disability, and veteran status.