Special Events Coordinator

Under limited supervision, responsible for assisting with the logistics of coordinating, planning, implementing and executing promotions, special events and committee meetings.

• Plans and organizes strategic development events and fundraisers including galas, donor meetings, luncheons and receptions.
• Provides assistance with set up of facilities, equipment, supplies and prizes for assigned events.
• Collaborates with other staff on design and implementation of mobile apps/social media to promote event(s). Develops and designs invitations, creates guest lists, coordinates internal and external services and greets visitors.
• Maintains and coordinates registration to include registrant documentation.
• Assists with set up in management software and updates/maintains database as needed.
• Work closely with Director to build and maintain relationships with committee volunteers, corporate partners, foundations and vendors.
• Analyze, develop, and manage budgets and trending plans for annual donor, alumni and community relations events.
• Monitoring and responding to conference emails.
• Performs all other duties as assigned.

• Ability to develop, plan, execute, and manage donor related special events.
• Superior writing, editing and research skills.
• Maintain strict confidentiality.
• Strong interpersonal skills and ability to interface professionally with administration, faculty, students, alumni, volunteers and community.
• Skilled in fundraising and special events.
• Ability to multitask, prioritize, establish and meet deadlines in a fast-paced environment.
• Superior organizational and problem solving skills as well as the ability to work independently with minimal supervision.
• Ability to engage donors, prospects and volunteers verbally and in writing with sincerity and enthusiasm.
• Ability to work in a communicative, interactive, and team-based setting and remain calm under pressure.
• Ability to work with multiple volunteer leaders in a demanding environment.
• Proficiency with Microsoft Office Suite of programs, including Word, Outlook, Excel and PowerPoint and experience with Raiser's Edge fundraising software.

Education:

High school diploma or GED is required.

Experience:

Five (5) years related experience is required.

• Five (5) years related experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond.

UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a…