Payroll and Benefits Coordinator

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Full Time Indirect San Antonio, TX, US

6 days ago Requisition

Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:

• Community “We care for our communities”
• Integrity “We act with integrity”
• Passion “We infuse passion into everything we do”
• Quality “We believe quality comes from a culture of innovation and continuous improvement”
• Growth “We dedicate ourselves to personal and business growth”

Raba Kistner is seeking an energetic Payroll and Benefits Coordinator to join our Payroll & Benefit’s team in the greater San Antonio, TX area. The Benefits/Payroll Coordinator is primarily responsible for administering activities relating to the company benefits and payroll, processing including implementing and monitoring data controls. Other responsibilities include:

• Provide administrative and data-entry support for payroll, employee benefits, and related HRIS activities under the direction of the Payroll and Benefits Manager.
• Enter and maintain payroll and benefits data, including employee deductions, benefit elections, deduction changes, direct-deposit information, tax forms, garnishments, levies, support orders, and other approved payroll adjustments.
• Review submitted forms and supporting documentation for completeness; follow up on missing information and route exceptions for review and approval.
• Assist with payroll preparation by collecting time and attendance data, reviewing routine exception reports, entering approved changes, organizing payroll documentation, and completing payroll checklists and reconciliations.
• Support new-hire, employee-change, leave, and termination processing in the payroll, benefits, and HRIS systems.
• Coordinate routine benefit enrollments, changes, and terminations and send employee correspondence and materials, including summary plan descriptions, identification cards, notices, and enrollment information.
• Serve as an initial point of contact for routine payroll and benefits questions; provide standard information and refer complex plan, compliance, or payroll matters to the appropriate team member.
• Enter, review, and reconcile monthly benefit invoices and payroll deductions; identify discrepancies and prepare documentation for review and payment approval.
• Maintain benefit invoice logs, claims-related data, payment records, employee files, and other payroll and benefits documentation.
• Support the annual open enrollment process, employee benefit meetings, new employee orientation, benefit events, and related communications.
• Assist with COBRA administration in the payroll or benefits system, including qualifying-event data entry, documentation, and payment monitoring.
• Prepare routine ACA, payroll, benefits, audit, census, and compliance reports and assist with data validation.
• Process written employment verifications and assist with wage verifications for workers compensation and unemployment claims using approved procedures.
• Provide administrative support for certified payroll by collecting project and employee data, organizing supporting records, and entering information as directed.
• Maintain electronic and paper payroll and benefits files in accordance with record-retention and confidentiality requirements.
• Retrieve, process, and distribute departmental mail and assist with special projects and other duties as assigned.
• Perform all other duties as assigned.

• Bachelor’s Degree in Accounting, Finance,…