HR Generalist - Leave & Accommodations

Level: Experienced,

Job Location:

Meritum San Antonio
- San Antonio, TX 78258, Position Type:
Full Time, Education Level: High School, Job Category:
Human Resources, Who We Are

Meritum Energy is a leading provider of propane, natural gas, diesel, and other mobile energy solutions throughout Texas, New Mexico, Florida, Oklahoma, Arkansas, Missouri, Kansas and North Carolina. Known for our unwavering commitment to safety, service excellence, and community partnership, we proudly stand by our company motto:
We Sell Service.

• Competitive salary
• 401(k) with 6% company match
• Health and vision insurance
• Company paid dental insurance
• Company paid AD&D and life insurance
• Paid time off with rollover hours
• Referral bonus programs

The HR Generalist
- Leave & Accommodations administers employee leaves of absence, FMLA, ADA workplace accommodations, return-to-work processes, benefits, and related employee relations matters. This position supports Meritum Energy's multi-state operations and serves as the primary HR point of contact for employees and managers throughout the leave, accommodation, and benefits process, ensuring requests are handled consistently, promptly, compassionately, and in accordance with applicable laws and Company policies.

The role requires strong judgment, attention to detail, confidentiality, and the ability to manage multiple cases  HR Generalist will work closely with employees, managers, Safety, Payroll, and HR leadership, and will partner with our benefits broker on leave, accommodation, and day-to-day benefits matters. This role independently manages routine leave and accommodation cases and partners with the Director of HR on complex or higher-risk matters.

• Manage the employee leave process from initial notification through return to work, including FMLA, medical leaves, personal leaves, parental leaves, military leave, and other Company-approved leaves.
• Determine employee eligibility for FMLA and other applicable leave programs and provide required notices, forms, certifications, and communications within applicable deadlines.
• Track FMLA usage, including continuous and intermittent leave, and maintain accurate leave balances and documentation.
• Review medical certifications for completeness and coordinate requests for clarification or recertification when appropriate.
• Monitor employees approaching the exhaustion of FMLA or other protected leave and proactively evaluate whether additional obligations, including the ADA accommodation process, may apply.
• Communicate regularly with employees regarding certification deadlines, leave status, expected return-to-work dates, extensions, and outstanding documentation.
• Coordinate with Payroll and Benefits when employees begin or return from leave, including PTO, unpaid leave, benefit continuation, and premium obligations.
• Maintain accurate leave records, case documentation, and employee status changes in the HRIS, and monitor reports for employees approaching leave exhaustion or with outstanding documentation.

• Serve as the primary HR contact for employee requests for reasonable accommodation under the ADA and applicable state or local laws.
• Recognize when an employee may be requesting an accommodation, even if they do not use the words “ADA” or “reasonable accommodation.”
• Initiate and manage the interactive process with employees and management.
• Provide employees with appropriate accommodation documentation and obtain medical information when legally permissible and necessary to evaluate a request.
• Evaluate requested accommodations with HR leadership and management, including the essential functions of the position, while…