IT Procurement and Asset Lead

Job Details:

Job Location:

SAN ANTONIO, TX 78249, Position Type:
Full-Time, Education Level: Bachelors Degree, Salary Range: $55,000.00 - $70,000.00 Salary/year, Job Shift: Any, Job Category:
Information Technology,

The IT Procurement and Asset Manager owns the end-to-end IT procurement, vendor management, and asset management functions for Endeavors. This role is accountable for how technology is purchased, received, tracked, deployed, and retired across all locations, ensuring accuracy, cost-effectiveness, compliance, and operational efficiency throughout the asset lifecycle.

The position leads the centralization of IT equipment management through the organization's central warehouse, oversees the commercial management of IT vendor agreements, and supervises the IT Asset Analyst.

Reporting to the Senior Director of IT Operations, this position has the authority to establish and enforce IT procurement and asset management standards across all Endeavors locations in alignment with approved policies. The role works closely with the IT Service Desk, platform and service owners, Finance, Legal, and program leadership to ensure technology resources are delivered efficiently to programs, including supporting rapid deployment for new program launches and emergency operations.

Endeavors is committed to delivering innovative technology solutions that enhance organizational effectiveness and contribute to mission success. The IT Operations Department serves as the trusted advisor and cornerstone of technology excellence across the organization, empowering Endeavors to fulfill its mission and serve stakeholders through a steadfast commitment to exceptional customer service.

• Own the end-to-end IT procurement process, from request intake, sourcing, and quoting through purchase, receiving, and delivery, ensuring acquisitions are cost-effective, compliant with approved standards, and completed within established service levels.
• Manage supplier relationships and vendor performance for hardware, software, and technology service providers, pursuing opportunities for cost reduction, vendor consolidation, and improved contractual terms.
• Oversee the commercial management of all IT vendor agreements, including enterprise platform and managed-service contracts. Maintain contract records and renewal calendars and lead contract renewal negotiations.
• Coordinate the intake and review of new technology vendors and agreements. Ensure contracts involving client data, data sharing, or system access are routed through Legal and IT Security for review and approval.
• Maintain the IT vendor and contract register and ensure accurate documentation of vendor relationships and obligations.

• Establish, operate, and enforce centralized receiving, staging, inventory control, and distribution processes for IT equipment through the central warehouse, transitioning all locations to warehouse-managed inventory.
• Own the complete IT asset lifecycle, including receiving, tagging, assignment, deployment, return, redeployment, and disposal of technology assets.
• Maintain accurate asset records within the organization's IT Service Management (ITSM) platform, replacing manual tracking methods with automated lifecycle management.
• Serve as the process owner for Service Now Hardware Asset Management (HAM) and Software Asset Management (SAM) modules, ensuring data integrity, lifecycle workflow effectiveness, and reconciliation with discovery and endpoint management systems.
• Own software asset management activities, including license tracking, compliance monitoring, renewal true-ups, and reclamation of unused licenses.
• Maintain inventory and disposition records for grant-funded equipment in accordance with applicable funding requirements.
• Ensure the secure disposition of retired equipment through data sanitization methods aligned with NIST SP 800-88 standards, including chain-of-custody documentation and certificates of destruction.

• Prepare and submit vendor invoices for approval in accordance with segregation-of-duties requirements.
• Reconcile invoices against purchase orders and receiving records and resolve discrepancies with vendors and Finance.
• Provide accurate spending, contract renewal, and asset data to support budgeting, financial forecasting, and grant cost allocation activities.
• Establish and report key performance indicators (KPIs),…