Purchasing Manager

Bluejack National is a private residential club for those who want to live in laid back luxury and we are committed to creating exceptional lifestyle experiences one family, one member, one guest and one employee at a time . If you are as passionate as we are to deliver on that promise, then Bluejack National may just be the place for you!

This job description will outline the essential responsibilities to the role. We do work as a team, and as such, you may also be asked to help in other roles or tasks, and it is expected that you are willing to assist.

Job Title: Purchasing Manager

Department: Finance

Directly

Reports To:

Director of Finance

I am loyal to the team and committed to the Bluejack mission and experience.

I am accountable to be honest and always do the right thing.

I empathize and respect others.

I seek, listen and provide candid feedback to improve performance.

I have the skills, resources and authority to create memorable experiences.

I seek ways to extraordinary and deliver a positive impact every day.

Own end-to-end procurement for Bluejack National to ensure the right products and services are sourced at the best total cost, delivered on time, and compliant with brand, quality, and safety standards. Oversee purchasing, receiving, inventory control, and supplier management to support guest experience and margin goals.

The essential functions include, but are not limited to the following:

• Source F&B, OS&E, FF&E, housekeeping, engineering, and service contracts in line with specs and brand standards.
• Run competitive bids/RFQs, analyze quotes, negotiate pricing, terms, and SLAs; execute and maintain supplier contracts.
• Maintain approved vendor lists and conduct market surveys to benchmark availability and pricing.

• Create and manage POs; ensure three-way match (PR/PO/invoice) and on-time deliveries.
• Coordinate with suppliers and logistics partners; resolve shortages, substitutions, and quality issues promptly. Create and manage POs; ensure three-way match (PR/PO/invoice) and on-time deliveries.
• Coordinate with suppliers and logistics partners; resolve shortages, substitutions, and quality issues promptly.
• Enforce SOPs for purchasing, receiving, and emergency issuing; close open POs monthly.

• Set par levels, min/max, and re-order points; monitor stock turns, expiries, and variances.
• Partner with Culinary/Outlet leaders and Cost Control to track consumption, reduce waste, and optimize specs and pack sizes.
• Deliver departmental savings targets; provide price comparisons and variance reports.

• Work closely with Finance/DOF on budgets, forecasts, accruals, and internal controls.
• Align with Operations, Executive Chef, Engineering, Housekeeping, and Rooms on demand planning and product standards.
• Support pre-opening purchasing (if applicable): OS&E/FF&E schedules, bulk buys, phased ramp-up.

• Ensure compliance with food safety, HACCP/WHMIS (as applicable), brand standards, and health & safety regulations.
• Maintain documentation, audit trails, and confidentiality per company policy.

• Lead, coach, and schedule Purchasing/Receiving team members; set KPIs and review performance. Lead, coach, and schedule Purchasing/Receiving team members; set KPIs and review performance.
• Drive continuous improvement in supplier performance, cycle times, and cost-to-serve.

• Bachelor’s degree in Business, Supply Chain, Hospitality, or related field preferred.
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