Director of Administration

Employment Status
:
Full-Time

FLSA Status: Exempt

Schedule
:
Monday through Friday; 8:00 am to 5:00 pm, evenings and weekends as needed

Reports to: President

Summary: The Director of Administration provides strategic leadership, controlling, and operational oversight and integration of the organization’s accounting, finance, and mission advancement. Reporting to the president, the Director of Administration is responsible for helping advance MACC's mission by effectively supporting the management of its diverse programs, coordinating cross-departmental efforts, maintaining compliance with institutional policies and external regulations, ensuring financial transparency and sustainability, and leading a dedicated team.

This pivotal role requires a visionary and team-minded leader with a strong background in nonprofit management, strategic development, oversight, due diligence, and financial expertise. The Director of Administration plays a key leadership role in ensuring that the operations of the college reflect and support its mission and values. The role requires a strategic thinker with a strong service orientation, excellent organizational and leadership abilities (expressed in taking the initiative and other aspects), and a commitment to fostering a mission-driven campus culture.

1.
Financial Oversight and Mission Advancement

• Ensure the financial health and sustainability of the organization.
• * Oversee the development and management of the annual budget, financial reporting, and audit processes.
• * Work closely with the Business Office to monitor budgets, approve expenditures, review check issuance, and seek efficiencies.
• * Assist departments in developing and managing their budgets as well as in reporting on project budgets and performance.
• * Support financial compliance and reporting requirements in coordination with auditors and Business Office personnel.
• Support the Programs Leadership in ensuring all programs are delivered effectively, efficiently, and in compliance with applicable regulations and funding requirements.
• * Support the Office of Mission Advancement in fundraising and resource development efforts, including event planning and execution, grant writing, cultivating individual and corporate donors, and exploring innovative financing mechanisms.
• * Maintain an internal audit process.

2.
Administration, Policy Implementation & Institutional Compliance

• Ensure administrative adherence to internal policies, accreditation standards, and federal/state regulations (e.g., FERPA, Title IX, ADA).
• * Develop and update internal sound organizational administrative policies and procedures.
• * Coordinate annual reviews of internal controls and risk management processes.

3. Communication & Executive Support

• Draft institutional memos, procedural documents, and reports as needed.
• * Work closely with the President as the president supports the Board of Directors to facilitate effective governance and strategic oversight.
• Provide regular, transparent reports for the president to review and submit to the Board on organizational performance, finances, and strategic initiatives.
• * Work with the President to work more intentionally with the Finance Committee of the Board to oversee the financial and accounting operations of the College.

4.
Leadership, Strategic Planning and Implementation

• * Lead the strategic planning of the school so that it is aligned with MACC's mission and the strategic goals are implemented.
• Work with the President to implement strategic short- and long-term organizational goals, plans, objectives, policies, and operating procedures.
• Provide visionary leadership to the staff ensuring alignment with MACC's mission and strategic goals.
• * Help the President and the Board to evaluate the organization's strategic plan in collaboration with the Strategic Planning Board and staff.
• Oversee the Business Office and the Communications and Mission Advancement Office.
• Foster a positive, collaborative, and results-oriented organizational culture.
• Keep abreast of trends, best practices, and policy changes in education and nonprofit management.

5.
General

• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to…