CYO & AIAL Athletic Assistant - St. Gerard Education & Athletic Center

Description

Position Title:
CYO & AIAL Athletic Assistant

Department: Archdiocesan Athletics/ St. Gerard Education & Athletic Center

FLSA Status: Exempt/Full-Time (37.5 hours/week)

Reports to: Executive Director, St. Gerard Education & Athletic Center;
Superintendent of Catholic Schools, DCS

Workdays &

Working Hours:

Monday-Friday (some weekends)

* Full-time Benefits may include:
Paid Holidays/Holy Days, 403b Retirement, 401 (a) Pension Plan, Medical, Dental, Vision, Life, Employee Assistance Program, Short-term/Long-term Disability.
* Benefits may vary based on employment status and location.

Position Summary

The CYO & AIAL Athletic Assistant is responsible for the leadership, administration, and coordination of youth and middle school athletic programs within the Archdiocese of San Antonio. This role ensures that CYO and AIAL programs operate in alignment with Catholic values, league policies, and high standards of sportsmanship, safety, and professionalism. The position supports the overall mission of forming young athletes in faith, character, teamwork, and integrity while ensuring efficient operations, compliance, and communication across schools and parishes.

Requirements

I. Education & Experience

• Bachelor’s degree required
• Minimum 5-10 years of experience in athletics administration, coaching, or youth sports leadership
• Experience working in Catholic, private, or educational athletic settings preferred

II. Mission, Faith, & Catholic Identity

• Supports and upholds the philosophy of Catholic education
• Adheres to Catholic teachings and Archdiocesan Religious Standards
• Promotes Catholic values within athletics—sportsmanship, respect, humility, teamwork, and integrity—build on faith formation within athletics

III. Professional Conduct

• Demonstrates high level of professionalism in demeanor, communication, and decision-making
• Maintains confidentiality and ethical conduct
• Participates in required professional development

IV. Program Administration & Oversight

• Registration, Compliance & Documentation
  • Ensures compliance with parish/school registration requirements
  • Maintains organized and accurate registration documents & rosters
  • Manages Sports Pilot online registration system
• Manage City Commitments, regular season scheduling, Zone playoffs and the City tournament
  • Oversees Zone & City commitments
  • Summer Basketball & Jr. Sports League
  • Oversees athlete registration, eligibility verification, rosters, waivers, and medical documentation
  • Supports championships, playoffs, ceremonies, and special athletic events.
  • Maintains inventory and orders equipment/uniforms
• Updates and manage the CYO website
• Ensures implementation of CYO Policies & Procedures and Sports Rules
• Updates athletic handbooks annually
• Manages NISD gym contracts; secure practice facilities
• Works with Zones to gather information and distribute contracts
• Knowledge of youth, middle school governance (CYO, AIAL, NFHS, TAPPS)

V. Financial Processing & Budget Oversight

• Prepares budgets and allocates spending for equipment, facilities
• Prepares and submits annual CYO budget; track all income and expenses
• Confirms and reports Zone financials to Zone board members
• Prepares and completes all CYO invoicing; deposits
• Monitors expenses, officiating costs, equipment needs, facility rentals, and event revenues
• Coordinates officials and umpires for games and budgets for their pay
• Allocates funds responsibly

VI. Safety, Compliance & Risk Management

• Ensures background checks and child-safety compliance
  • Ensure adherence to Archdiocesan child-protection protocols, background checks, and safeguarding policies
• Implements safety protocols and guidelines
  • Maintains current knowledge of athletic safety standards
  • Implement emergency action plans, injury protocols, weather guidelines, and safety procedures. (heat, winter, and lightning protocols)
• Attends and supervises athletic competitions
• Works with parish and school leadership to ensure safe, functional, and well-maintained athletic environments
• Investigates and document incidents, including ejections, misconduct, safety hazards, or eligibility violations - Recommend corrective actions, discipline, or remediation when needed

VII. Facility Management

• Assists with AIAL…