Buyer’s Admin Assistant

A Global luxury online retailer requires a Buyer’s Admin Assistant on a temporary basis for 3 months.

• Obtain, check and update order confirmations from suppliers to 100% accuracy
• Manage introduction of new suppliers, ensuring suppliers have received new supplier paperwork and are correctly set up with Accounts Payable and internal systems.
• Maintain 100% accurate purchase orders within Fulcrum such as uplift/cost price/style code/shipping window etc.
• Maintain accurate records of payment terms and shipping details
• Raise re‑orders as requested by department
• Perform site checks and request product merges, creating new PID’s where necessary
• Perform all pre‑Upload checks and resolve any issues before go‑live, including pre‑shoot management
• Collect, check and upload all RRPs each season whilst maintaining appropriate margin
• Perform all pricing checks (margin, default & RRP) prior to upload
• Pull together vendor packs ahead of buying trips, ensuring all relevant files are included in each pack (including but not limited to sell‑through reports, vendor pack report, range plans)
• Act as a single point of contact for query resolution and follow up for Buying, Accounts Payable, Customer Care, Editorial (Shoots), Product Editorial (Upload), Samples and Studio.
• Support the department in performing admin duties as requested by your department

• Experience of working in the fashion industry
• Very organised and can pick things up quickly
• Good experience of MS Office
• Must be immediately available or on short notice

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