Administrative Coordinator​/UCDD; UEC

Administrative Coordinator/UCDD (UEC)

California State University, San Bernardino

Job no: 554022

Work type: Auxiliary

Location: Southern California, San Bernardino - San Bernardino Campus

Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

University Center for Developmental Disabilities (UCDD) is a program that serves children with developmental disabilities and their families. UCDD is administered through University Enterprises Corporation (UEC)  Administrative Coordinator will be responsible for maintaining the administrative functions of UCDD. Some major administrative functions are billing, invoicing, procurement, maintenance orders, HR process, and payroll process.

(This is not a state position)

University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,680.00 to $5,500.00 per month.

Location: CSUSB Campus UCDD Office.

Work Schedule: 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required.

First Review Deadline: This position will remain open until filled.

Under minimal supervision of UCDD's Director, the Administrative Coordinator will:

• Document revenues and expenditures expected and submits to management.
• Be responsible for performing any combination of the following-calculating, posting, and verifying financial data-for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions.
• Be responsible for procurement, department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized.
• Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed.
• Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period.
• Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll.
• Develop spreadsheets to track the following:
  1) employee hours worked and clients served, and
  2) in-house and telehealth sessions.
• Be responsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing.
• Deliver specific memos to families.
• Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval. Coordinate recruiting and outreach events under the supervision of the Director.
• Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors. Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director.
• Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance.
• In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates.
• Coordinate with the UCDD Program…