Payroll Assistant​/UEC Payroll Department

Payroll Assistant/UEC Payroll Department
California State University, San Bernardino

Job No: 543463
Work type: Auxiliary
Categories: Excluded, Administrative, At-Will, Full Time, On-site (work in-person at business location)

About University Enterprises Corporation at CSUSB
University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary
Full Time, Non-Exempt, Benefited position.
Salary: $3,465.00-$4,667.00 per month.
Location: CSUSB Campus.
Work Schedule
40 hours per week. Typically, Monday-Friday from 8:00AM-5:00PM though some nights, and weekend work may be required.

Typical Activities
Under minimal supervision of the UEC Human Resources Manager, the Payroll Assistant will work independently to:

• Initiate, prepare, audit and process semi-monthly payroll for auxiliary employees under the guidance of Federal and State regulations and each auxiliary's Personnel Policies using automated payroll and time clock system (Paylocity). Ensure accuracy and timeliness.
• Calculate CalPERS Retirement employee and employer contribution, report payroll to CalPERS and create journal entries for labor allocation.
• Process employee withholding orders for payroll garnishments.
• Process separation checks under California Labor Law guidance.
• Create journal entries for payroll runs using custom payroll reports and entries with labor allocations for multiple projects.
• Verify time off accrual system calculations and audit time sheet and prepare annual accrual report for auditors.
• Independently calculate Workers' Compensation accrual and provide journal entry to Accounting.
• Provide data for employment verification, leaves of absence, Unemployment, Workers' Compensation and similar requests.
• Provide customer service by contacting employees regarding outstanding checks, assisting employees with stolen/lost checks, direct deposit, time sheet preparation, with user sign-in for employee time clock, providing guidance with W-4, W-2 and pay stub questions and provide other customer assistance as needed.
• Provide assistance to department supervisors and managers regarding time keeping records and payroll services, work collaboratively with all UEC, other auxiliary departments and campus departments as necessary.
• Process Non-Resident employee tax determination utilizing NRA tax software.
• Provide payroll documents for audits and perform a variety of general office duties to include, but not limited to, data entry, filing, answering telephones, sorting checks, data research, photocopying, compiling documents and forms and assisting walk-in customers.
• Must utilize HRIS and Excel extensively and other MS Office products such as Outlook, Word and PowerPoint.
• It is crucial for the incumbent to set own priorities regularly, manage multiple work assignments, meet necessary deadlines, and perform other duties as assigned while working in an environment of constant interruptions.

Minimum Qualification
Education & Experience:

• Applicants must possess the equivalent to 1 year of general administrative experience with similar payroll related recordkeeping and data entry responsibilities or any combination of education and experience which provides the required knowledge and abilities
• Experience with general accounting preferred.
• Specific experience with HRIS systems and HR/Payroll related data entry is required. Experience with Paylocity is preferred.
• Applicants should have familiarity with applicable employment/payroll laws.

Other:

• Must have the ability to audit and reconcile data; interpret and apply written rules and regulations, accurately enter data and follow oral and written instructions.
• Must have excellent organizational skills, be very detail oriented, accurate, and efficient and possess a thorough knowledge…