Admissions Operations, Processing - Student Assistant Federal Study

Job no: 563233
Work type: Instructional Student Assistant - Federal Work Study
Location: San Bernardino - San Bernardino Campus
Categories: Administrative, Temporary, Part Time, On-site (work in-person at business location), Unit 15 - CSUEU - Student Assistants

• Must complete a Free Application for Federal Student Aid (FAFSA) for the current award year
• Must maintain Satisfactory Academic Progress standards
• Must be enrolled in at least half-time. (6 units undergraduate; 3units graduate) per semester
• Must have a federal need of at least $2,000
• Submit all requested financial aid documentation from your To-Do-List by the due date
• Must have an official award notification from the Financial Aid Office
• Must be a U.S. citizen, eligible non-citizen, or permanent resident

FWS Waiting List:
Students not awarded FWS may be added to the FWS Waiting List. Please email us at workstudy

NOTE:

Program funding is limited, applying through the FWS Waiting List does not guarantee a FWS award.

Under direct supervision of the Director, the Federal Work Study Student Assistant in the Office of Admissions Operations and Systems provides critical support to the admissions processing team. This role is primarily responsible for organizing and maintaining incoming documents, assisting with mail processing, and supporting document review and research efforts to ensure timely and accurate student record management.

Under direct supervision, duties include but not limited to:
Transcript Filing:
- File incoming transcripts and documents in alphabetical order and by academic term, ensuring accuracy and easy retrieval.

Document Purging:
- Purge outdated or unnecessary documents after the census date of each semester, following department retention policies.

Mail Processing:
- Sort, open, and distribute incoming mail daily. Ensure all admissions-related correspondence is routed appropriately and efficiently.

Transcript Identification ():
- Review and match incoming transcripts to student records using university systems and established procedures.
- Bin Check Research:
- Conduct weekly reviews of documents in the Bin Check area; research and resolve any unmatched or misfiled transcripts.

Additional Duties:
- Provide general administrative support to the admissions processing team, including scanning documents, data entry, organizing files, and performing other duties as assigned.

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special
  
  Qualification:
  
  Admission or registration as a CSU student.

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement:
  Social Security Card

• Current CSUSB student in good academic standing.
• Excellent communication and interpersonal skills.
• Organizational skills and attention to detail.
• Ability to work independently and as part of a team.

Student Employment Anticipated Hiring Range: $16.90 per hour.

The compensation offered will consider internal equity and experience among other factors.

Work status:
Part-Time, Temporary, Seasonal