Senior Administrative Assistant, Office CEO

Temporary work opportunities align well with professionals seeking career flexibility and non-traditional ways of working, while being driven to deliver exceptional results in high-profile environments. Magnit Direct Source is a service offered by Magnit Global that connects top talent directly to industry-leading clients with flexible temporary assignments across a variety of impactful projects.

BeOne Medicines is creating the world’s next generation cancer treatments. As a global oncology company focused on uniting against cancer, BeOne Medicines brings together passionate professionals dedicated to making a difference for patients worldwide.

This opportunity is part of BeOne’s Contingent Workforce Program in partnership with Magnit Global. As a temporary contractor supporting BeOne Medicines, you will be employed by our contingent talent partner, Magnit Global, who manages BeOne’s contingent and temporary workforce.

Magnit Global is a leading workforce solutions and technology company specializing in contingent workforce management. Magnit partners with organizations across industries including healthcare, pharmaceuticals, research and development, consumer electronics, and more. Magnit offers a comprehensive benefits package, including medical, dental, vision, and 401(k).

Magnit is a leading, global professional services and technology company and a certified "Great Place to Work." We have been a leader in contingent workforce management since 1991 and work with leading Fortune 500 companies and other large organizations across numerous verticals including consumer electronics, research and development, pharmaceuticals, health services, and many more. Magnit offers benefits including medical, dental, vision, and 401(k).

The Senior Coordinator, Office of the CEO, provides high-level coordination and operational support to help the Office of the CEO run effectively. Reporting to the Executive Assistant to the CEO, this role partners closely with the Office of the CEO team to prepare daily executive briefs, coordinate executive and Board-related activities, develop high-quality materials, and ensure meetings and priorities are organized and executed with precision.

The role includes some scheduling and calendar management but is broader than a traditional administrative assistant position, requiring strong judgment, proactive follow-through, comfort with technology and AI tools, and the ability to manage changing priorities and last-minute needs in a fast-paced global environment. The individual is expected to be in the San Carlos office full-time.

• Executive Briefing and Daily Readiness:
  Partner to prepare daily executive briefs that bring together schedules, pre-reads, priorities, reminders, and other information needed for the CEO’s day.
• Executive Meeting Coordination:
  Schedule and coordinate high-priority internal and external executive meetings, manage attendee availability across time zones, organize logistics, and respond quickly to changes.
• Meeting Materials and Follow-Through:
  Support the Office of the CEO staff with preparing agendas, presentations, pre-reads, briefing documents, attendee information and other supporting materials as needed.
• Conference and Executive Engagement Coordination:
  Support planning for medical congresses, investor events, leadership meetings, board meetings, and other executive engagements, including scheduling, attendee coordination, meeting suites, meals, materials, and on-site logistics as needed.
• Presentation and Data Support:
  Create and refine polished PowerPoint presentations and use Excel to organize, analyze, and present information clearly for executive audiences.
• AI-Enabled Ways of Working:
  Use…