Accounts Receivable

Job Title:

Accounts Receivable Specialist

The Accounts Receivable Specialist will be responsible for managing the day-to-day invoicing, billing, and collection activities within the accounting department. This role plays a key part in maintaining healthy cash flow, supporting sales and operational teams, and building strong relationships with both internal partners and customers’ accounts payable departments. The ideal candidate is highly organized, detail-oriented, and proactive in resolving discrepancies while maintaining a high level of professionalism.

• Manage daily collection activities, ensuring timely follow-up on outstanding balances.
• Process customer invoices, apply cash receipts, and perform account reconciliations accurately.
• Initiate and maintain effective communication with customers regarding overdue accounts, payment discrepancies, and collection status.
• Collaborate with internal business partners to resolve billing issues or disputed balances promptly.
• Process and review credit applications and support the credit approval process.
• Prepare and send preliminary notices; understand and process lien releases when required.
• Monitor aging reports and escale collection concerns as appropriate.
• Research and resolve payment discrepancies or unapplied cash items efficiently.
• Maintain accurate customer account records and documentation.
• Contribute to month-end closing activities and ensure accurate reporting of AR balances.
• Work cross-functionally with sales, operations, and accounting to ensure accurate billing and collections processes.

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Minimum of 3 years of experience in Accounts Receivable; experience in the construction or project-based industry is a plus.
• Strong understanding of credit and collections procedures, lien releases, and preliminary notices.
• Proficient in Microsoft Excel, Word, and Adobe software
  ; experience with ERP or accounting systems preferred.
• Proven ability to work independently, meet critical deadlines, and manage multiple priorities.
• Excellent written and verbal communication skills with strong attention to detail.
• Demonstrated problem-solving skills and a proactive approach to issue resolution.
• Strong interpersonal skills with the ability to build and maintain positive working relationships.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.