Administrative Assistant & Office Support

This position is responsible for providing administrative support to divisional leaders, and other general support across multiple functions so that office operations run smoothly. In addition to regular administrative assistant tasks, they will coordinate internal/external meetings and events, manage relationships with vendors/stakeholders that support the facility, and handle front desk operations.

• Office/Facility Support:
  Act as a liaison between the office staff, building property management, Taylor Made security and contractors to maintain a safe, clean and comfortable working environment for staff.
• Work with Marketing department to update office branding as needed.
• Serve as primary contact with parcel and mail carriers.
• Arrange shipments/deliveries, retrieve and distributes office mail and parcels.
• Coordinate with IT on all general office equipment issues and repairs.
• Liaise with Security for all access changes/issues.
• Manage showroom/conference room booking calendar, and ensure all rooms are adequately equipped with necessary functionalities.
• Ensure the appearance of the reception area and all conference rooms meets established standards.
• Cover front desk reception responsibilities, including greeting and registering visitors, and issuance of parking passes.

• Provide full administrative support to Division President and Head of Sales (daily calendar management; receiving and filtering calls, mail and other correspondences; arranging travel; preparing expense reports; etc).
• Provide ad-hoc support to other senior leaders (primarily travel arrangements and expense reports).
• Coordinate large group meetings, townhalls, customer visits and other onsite events.
• Manage all non-trade purchase orders and vendor set-up.
• Reconcile and arrange payment for invoices.
• Maintain relationships with vendors and service providers to procure office supplies.
• Coordinate with HR to support employee onboarding, onsite recruiting efforts, morale events, etc.
• Coordinate with IT to support the set-up of all new employees.
• Perform other responsibilities and duties as assigned.

• Superior customer service mindset; a pleasant demeanor when engaging with visitors, VIPs, executives, etc.
• Excellent interpersonal skills and ability to work well with all individuals at all levels.
• Strong problem‑solving skills and attention to detail.
• Effective communication and collaboration skills, with the ability to work effectively in a team environment.
• Excellent organizational skills and ability to multi-task consistently with high quality.
• Excellent English written and verbal communication skills, with high level of professionalism.
• Effectively and appropriately handle sensitive information with the utmost confidentiality.
• Ability to work well in a faced-paced ever changing environment with a keen sense of prioritization.
• Proficient in Microsoft Suite (Word, Excel, Outlook, PowerPoint) & Keynote.

• High School diploma required.
• Bachelor's degree is a plus.
• 5+ years of experience in an administrative support or office coordinator role.
• Experience in a startup environment is a plus.

• Normal office conditions with extensive phone and computer usage.
• Ability to work extended hours/weekends as needed.
• Light physical effort equal to frequent lifting or moving of moderate materials (up to 50 pounds).
• Regularly required to sit or stand, bend and reach.

Taylor Made/SUN DAY RED is a performance driven organization and our total rewards approach to compensation is designed to support this. We consider many factors in determining base compensation, including position scope,…