Finance & Accounting Manager

MUST SPEAK FLUENT ENGLISH! MUST WORK USA SHIFTS!

Role Summary

We are seeking an experienced, detail-oriented Finance & Accounting Manager to provide day-to-day financial oversight for a growing US business. This person will own the books in Xero, run a disciplined month-end close, and give leadership clear, timely visibility into cash, profitability, and financial risk. The ideal candidate works independently, communicates proactively, and is comfortable acting as the business's primary in-house finance resource.

Key Responsibilities

Accounting & Bookkeeping

• Maintain the general ledger and chart of accounts in Xero; ensure accurate, timely coding of all transactions.
• Perform daily/weekly bank, credit card, and payment-processor reconciliations using Xero bank feeds and rules.
• Manage accounts payable: bill entry, approvals, vendor records, and payment runs.
• Manage accounts receivable: invoicing, payment application, collections follow-up, and AR aging.
• Maintain Xero integrations and connected apps (e.g., Dext, Hubdoc, Gusto, Stripe, inventory or job-costing tools).

Month-End Close & Reporting

• Own the month-end close checklist, including accruals, prepaids, depreciation, and balance sheet reconciliations.
• Deliver monthly financial statements (P&L, Balance Sheet, Cash Flow) within an agreed close window.
• Prepare management reports and KPI dashboards with variance analysis and plain-English commentary.
• Build and maintain budgets, forecasts, and a rolling 13-week cash flow forecast.

Financial Oversight & Controls

• Monitor cash position, burn, and margins; flag risks and opportunities to leadership early.
• Establish and enforce internal controls, approval workflows, and user permissions in Xero.
• Review expenses and spending for accuracy, policy compliance, and cost-saving opportunities.
• Track and support sales tax filings, 1099 preparation, and other compliance deadlines.
• Serve as the primary liaison with the outside CPA/tax firm; prepare year-end and audit/tax packages.
• Document finance processes (SOPs) so the function is consistent, scalable, and audit-ready.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of accounting/finance experience, including 3+ years working hands‑on in Xero.
• Proven experience owning a full month-end close and producing financial statements independently.
• Strong working knowledge of US GAAP, accrual accounting, and US small‑business compliance (sales tax, 1099s).
• Advanced Excel / Google Sheets skills (lookups, pivot tables, financial modeling).
• Excellent written and spoken English; able to explain financials clearly to non‑finance stakeholders.
• High integrity and discretion with confidential financial information.

Preferred Qualifications

• Xero Advisor Certification.
• CPA, ACCA, CA, or CMA (completed or in progress).
• Experience supporting US SMBs (10200 employees) in a remote or outsourced capacity.
• Familiarity with Xero add‑ons:
  Dext, Hubdoc, Fathom, Float, Spotlight Reporting, Approval Max, Gusto.
• Exposure to Quick Books Online (helpful for migrations or multi‑entity environments).
• Experience with job costing, inventory, or multi‑entity consolidations.

Key Competencies

• Accountability: Ownership mindset – treats the business's finances as their own.
• Attention to detail: Accuracy and consistency in every reconciliation and report.
• Proactive communication: Raises issues early and recommends solutions, not just problems.
• Self-direction: Manages priorities and deadlines with minimal supervision.

Tools & Systems

Xero (primary), Microsoft Excel / Google Sheets, receipt‑capture and payroll integrations, Slack/Teams, Zoom, and the client's project or document management tools.