Accounts Payable Specialist

Sea Breeze Properties is seeking an experienced, detail-oriented Accounts Payable Specialist to support our accounting team with accounts payable processing, vendor administration, payment processing, invoice workflow management, and other accounting functions.

The ideal candidate will have a strong understanding of the accounts payable process, excellent organizational and follow-up skills, and the ability to work independently in a deadline-driven accounting environment. Prior experience with Yardi Voyager, Vendor Cafe, Vendor Shield, and Pay Scan/Procure to Pay is a plus but is not required. This position requires attention to detail and regular communication with vendors, property accountants, project personnel, and other members of the accounting team.

• Manage vendor onboarding and maintain vendor information through Yardi Vendor Cafe.
• Monitor vendor insurance compliance and maintain insurance documentation through Yardi Vendor Shield.
• Correspond with vendors regarding onboarding, insurance requirements, invoice submissions, payments, and other accounts payable matters.
• Review vendor statements and research and resolve outstanding or missing invoices, credits, and other discrepancies.
• Coordinate and process annual Form 1099 reporting, including reviewing vendor information and assisting with year-end reporting requirements.
• Follow up with vendors and internal team members to resolve missing or incomplete information.

• Initiate accounts payable invoice approval workflows in Pay Scan.
• Monitor invoices throughout the approval process and follow up with approvers as needed to facilitate timely processing.
• Prepare accounts payable reports for ownership review and payment approval.
• Set up ACH and wire transfer payments in online banking systems for approval by authorized personnel.
• Monitor the Accounting email inbox for incoming invoices and other accounting correspondence.
• Route emails and invoices to the appropriate property accountant or other team member as needed.
• Download utility invoices and prepare them for processing.
• Post adjustments related to automatic payments.
• Assist with other accounts payable processing and administrative functions as needed.

• Download loan statements and enter applicable loan activity into the accounting system.
• Perform credit card reconciliations, including reviewing transactions and supporting documentation and following up on missing information.
• Process quarterly distribution payments in accordance with approved distribution schedules and payment instructions.
• Record payroll activity through journal entries and verify that payroll activity is properly reflected in the general ledger.

• Pick up and distribute accounting mail.
• Scan preliminary notices and forward them to the appropriate Project Coordinator.
• Maintain organized electronic documentation and accounting records.
• Assist the accounting team with special projects and other duties as assigned.

• Strong knowledge of accounts payable processes and internal controls, including invoice processing, approval workflows, vendor management, and payment processing.
• 3 years+ of accounts payable or accounting support experience, preferably within real estate, property management, construction, or real estate development.
• Experience with Yardi Voyager, Vendor Cafe, Vendor Shield, Pay Scan and/or Yardi Procure to Pay is a plus.
• Experience with ACH and wire payment processing and online banking platforms.
• Familiarity with annual 1099 processing and vendor reporting requirements.
• Working knowledge of general ledger activity and journal entries.
• Experience with vendor insurance compliance…