MQ Administration AR​/AP Billings Team - Senior Analyst

MQ Senior Analyst

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The MQ Senior Analyst position is responsible for the incoming manual invoices from various carriers for Glovis's customer(HT), verifying invoices with backing documentation(such as the bill of lading, POD (Proof of Delivery) and email confirmation from ops, etc). Responsible for creating carrier's AP tracker file for AP upload file to post SAP.

$55,000- $70,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Invoice verification
• Verify manual inbound and outbound invoices to make sure billed rates meet guidelines as agreed on each of their specific contract
• Review supporting documentation such as bill of ladings and other submitted documentation to ensure accuracy on invoices
• Create AP tracker by collecting payable invoices(check duplicated invoices/verify correct code, description and matching total, etc)
• Submit (save) AP tracker to admin share drive and send same file by email to manager and specialist for posting data on SAP
• When required, communicate vendors for payment status and required necessary data for billing
• Ensure all charges are billed correctly including: A/R, A/P, Additional charges, etc.
• Combine passthru AR invoice and backing documents and send to HT on time
• Submit all document and information related account if customer requires asap
• Manage and process the detention invoice and request approval in a timely manner
• Make sure to keep all records related to AR/AP for audit purpose
• Manage and report any accessories charge due to operation issues
• Manage all accounts in current without aging request billing summary within timely matter within 60
• Prepare and generate all manual AR invoices that need to be send to HT
• Manage/update the vendor/customer code file
• Make sure to have all current accounts info for customers and vendors
• Creating reports (LTL, BX, Ocean, ST and WH summary for month-end preparation)
• Audit the accounting file for dedicated program carriers
• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
• Stand by for any inquiry from manager for verifying account data just in case for month-end closing
• Assisting manager and team members on any projects as needed

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Excellent written and verbal communication skills
• Problem solving and communication skills
• Proficient PC skills:
  Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
• Strong accounting knowledge and background
• Strong teamwork, multitasking, and time management skills

Education & Experience

• High School/GED Diploma
  
  Required:
  
  Bachelor Degree Preferred
• 2-4 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other…