EXPERIENCED Dealership Office Manager

Job Title: Office Manager

Reports To: Group Controller

Location: San Diego Harley Davidson

FLSA Status: Exempt

Department: Accounting/ Finance

Job Status: Full-time

Date:
March 2023

San Diego Harley Davidson has grown to become one of the best-known dealerships in the country by having the very best staff and making customer service our number one priority. On any given day, you will hear the bell ringing, music playing and loud applause from our staff welcoming the newest member into our Harley-Davidson® family. We are proud of our military presence, being community focused, and operating as a true family business.

The Office Manager is responsible for providing accounting, cash management, administrative, and payroll support to the dealership. The Office Manager works closely with the General Manager and dealership’s management teams to tackle day-to-day dealership operations and activities. The Office Manager is proactive, works independently with limited supervision, and continually seeks opportunities to make an impact on the organization’s efficiencies.

• Analyzesandorganizesofficeoperationsandprocedures
• Hires,trains,andsupervisesofficepersonnel
• Assists theHR Department in onboarding new employees.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory
• Preparesdailybankdepositandcashreport
• Maintainsaneffectivecashmanagementsystem and accurately forecastscashneeds
• Controlspettycashamountsfordealershipandsalesdepartment
• Providesatimelydailyperformancereport(DPR) andkeepsthedealer/generalmanagerinformedabouttrends
• Reconcilesselectaccountsmonthly
• Approvesadjustmentstoinventoryandreceivableaccountsasappropriate
• Ensuresthatallmanufactureraccountsincludingwarrantyclaims,rebates,interest,protection,andco-opadvertisingaccountsarecurrentandaccurate
• Printsmonthlyjournals,schedulesandgeneralledger.
  
  Closesmonthbyprocessingaccountingmonth-end
• Assistsincompletionofannualreview/audit
• Ensurescompliancewithallgovernmentregulations
• Preparespayrollonatimelybasis,postspayrollandmaintainspayrollrecords
• Preparestaxreports,taxdepositsandtaxreturnsinatimely,accurate manner
• Staysabreastofcurrentfactoryincentivesandcodesdeliveriesondealershipcomputer system accordingly
• Administers charge-back program
• Managesthepayoffofvehiclefloorplanandworkswithbankrepresentatives
• Compilesinformationandpreparesreportsasrequestedbymanagementand/ordealerprincipal
• Attendsmanagementmeetingsasrequested
• Allotherdutiesassignedbymanagement

• Prior Automotive/Power sports
  
  Accounting experience required
• Bachelor'sdegree(B.A.)or Associates
  
  Degreewithminimumof2yearsofaccounting/financeexperiencepreferred
• Payrollpreparationandreportingexperience required
• Solidcomputerskills(Excel,Word,Outlook,PowerPoint)
• Musthaveadvanced problem solvingandanalyticalskills
• Prioritizesandcompletestaskswithaconcernforallthedetailsinvolved;monitorsandchecksworkforaccuracy
• Mustbeself-directedandeffectivenastingindependently,yetequallycomfortablecontributinginateam environment

• Customer Service - Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments.
• Dependability - Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary toreach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily;
  Undertakes self-development activities;
  Seeks increased responsibilities;
  Takes independent actions and calculated risks;
  Looks for and takes advantage of opportunities;
  Asks…