Program and Administration Coordinator

ABOUT THE JEWISH COMMUNITY FOUNDATION

Individuals can make a difference; together we change the world. This is the Jewish Community Foundation’s (JCF) core belief. The JCF combines donor-driven philanthropy, investing and education for maximum benefit in the community. JCF develops and manages philanthropic vehicles and assets, including donor‑advised funds, endowments, and organizational funds. A philanthropic innovator, the JCF is a leading community foundation in offering impact investment opportunities to its donors.

JCF is also renowned nationally for its Endowment Leadership Institute, a model that has been replicated across the country.

For almost 60 years, the JCF has granted more than $2.3 billion to 7,000+ organizations on behalf of more than 1,000 donors, making it one of the largest grantors in San Diego.

The Program and Administration Coordinator is a full‑time, non‑exempt position that reports to the Director of Human Resources and Administration.

• Provide comprehensive programmatic support for ongoing events and meetings.
• Manage programs and event calendars, including scheduling and reserving event spaces.
• Support the development of materials, communications, marketing content, evaluations, and other resources as needed.
• Coordinate event logistics, including room setup, technology needs, and catering arrangements.
• Procure supplies and materials necessary for programs and events.
• Collaborate with external organizations involved in meeting and event activities.
• Support scholarship programs, including communication with students and related administrative tasks.

Responsible for all meetings and event logistics and support.

• Maintain organizational calendars and support the scheduling of internal and external events.
• Oversee event logistics, including room setup, proactive communication with vendors, preparation of materials, and other related tasks.
• Coordinate catering services and ensure all necessary supplies are arranged.
• Track and report event attendance and provide guest lists to building security as required.
• Assist with the planning and execution of special events and meetings.

• Provide comprehensive administrative support for quarterly Board and committee meetings, including preparation of materials, coordination of technology needs, attendance management, and meeting room setup.
• Assist Supporting Foundations and Committees by coordinating schedules, preparing materials, and taking accurate meeting minutes.
• Collaborate effectively and professionally with volunteers.
• Manage and maintain complex calendars for C‑Suite executives.
• Coordinate with the Front Desk to ensure timely notification of visitors for the Chief Executive Officer, President & Chief Philanthropy Officer, Executive Vice President & Chief Impact Officer, and Chief Financial Officer.

• 2–4 years of office experience, preferably with meetings and event experience.
• Proficient in all Microsoft Office applications including Adobe Acrobat.
• Experience using Salesforce a plus.
• Comfortable and competent with technology and eager to learn new systems.
• Excellent communication skills – both written and verbal.
• Demonstrated ability to organize and prioritize multiple ongoing activities.
• Excellent customer service skills.
• Commitment to detail.
• Strong interest in working in the nonprofit sector with a values‑driven organization.
• Must be able to multitask and thrive in a busy environment.
• Willingness to take instructions and requests from multiple staff members.
• Move tables up to 10 pounds and carry boxes of supplies up to 20 pounds.