Administrative Specialist II

Administrative Specialist II

San Diego, CA

Anticipated Award Date:
December 2025

Anticipated

Start Date:

January/February 2026

Join the En Pro Vera  team and bring your expert administrative support skills to federal agency operations. In this role, you'll manage schedules, organize files, prepare reports, and keep office operations running smoothly. Ideal candidates are detail-oriented, tech-savvy, and ready to make an impact. We offer competitive pay, great benefits, and a chance to work in a mission-driven environment.

Position Responsibilities:

• Maintain reception area; greet visitors and direct inquiries. Manage up to three Executive calendars, schedule meetings, interviews, and teleconferences.
• Compose routine correspondence, answer calls/emails professionally and route appropriately.
• Maintain personnel files, employee records and district training files.
• Prepare budget
  -related information and reports
• Maintain vehicle mileage/maintenance logs and audit monthly reports.
• Organize and maintain filing systems and shared drives.
• Prepare materials and record minutes for meetings.
• Support supply inventory, procurement, and weekly reporting.

Required Education, Skills and Experience:

• Bachelor of Science/Bachelor of Arts degree
• Proficient in Windows OS, Microsoft Office Suite and office equipment.
• Experience using federal timekeeping systems
• One year of active experience in a federal environment.

Required Security:

• US Citizenship
• Undergo a background suitability clearance prior to reporting to work, and maintain clearance

Location: San Diego, CA

FLSA Class: Exempt

Physical Demands:

• Ability to lift up to 25lbs without assistance- includes walking, bending, twisting, and performing a variety of other physical functions on a consistent basis.

EEO is the Law

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- Pay Transparency Non-Discrimination Provision

Pay discrimination (wage rights) - Worker.gov

En Pro Vera  is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. En Pro Vera  will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.