Litigation Administrative Assistant

Litigation Administrative Assistant

Location:

San Diego, CA 92121.

Salary: $65,000 - $98,000 per year. Overtime eligible.

Our client, an AmLaw 50 firm, is hiring a Litigation Administrative Assistant to provide complex and specialized secretarial and administrative support to attorneys and other timekeepers.

• Complete all document processing and correspondence assignments accurately within timekeepers’ stated time frames.
• Manage, organize, and maintain all documents and pleadings in iManage and a shared M drive.
• Maintain attorney/paralegal calendar, schedule meetings, and input court deadlines.
• Communicate with docket department for litigation deadlines.
• Draft pleadings and discovery documents (e.g., master caption, shell notice, shell declaration, shell proposed order, proof of service).
• Arrange court filings and service of documents, electronic filing according to state, federal, and local rules.
• Coordinate with vendors for service of process and provide courtesy/chambers copies.
• Handle attorney admissions to various courts.
• Coordinate court reporters and videographers for depositions and hearings.
• Assist with deposition exhibits preparation and service of subpoenas.
• Conduct basic legal research.
• Assist with Docu Sign documents.
• Handle all incoming calls and manage outgoing calls professionally.
• Maintain good client relationships for attorneys.
• Assist other team timekeepers as needed.
• Prepare new business forms, conflict sheets, engagement and waiver letters.
• Process invoices, expense reports, travel reimbursements, etc., per accounting guidelines.
• Request conference rooms for client meetings and depositions.
• Copy documents not suitable for the Copy Center.
• Make travel arrangements per firm’s Travel Policy.
• Review, distribute, and process prebills.
• Coordinate internal procedures and compile backup for audit letter responses.
• Perform any other duties as assigned.

• Proficiency in iManage, Litera, Docu Sign, Intapp.
• Availability for overtime as required.
• Proficiency in Microsoft Office Suite.
• Knowledge of court rules and legal terminology.
• Previous litigation secretarial experience.

• Preferred:
  Proficiency in Salesforce, Liquid Files, Egencia.

Mid‑Senior level

Full‑time

Legal and Administrative