Executive Assistant

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This range is provided by Atlantic Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

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We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C‑level executives. This role requires exceptional organizational skills, discretion, and the ability to manage complex, global priorities in a fast‑paced environment. The ideal candidate brings deep experience supporting executives across multiple geographies and time zones, while also leading high‑impact projects and initiatives.

• Provide high‑level administrative support to C‑suite executives, including complex calendar management, travel coordination, and meeting preparation.
• Manage executive schedules across multiple countries and time zones, ensuring seamless coordination and prioritization.
• Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving issues.
• Lead and manage complex projects on behalf of executives, including cross‑functional and global initiatives.
• Coordinate internal and external communications with senior stakeholders, maintaining professionalism and confidentiality.
• Prepare executive‑level presentations, reports, agendas, and briefing materials.
• Act as a liaison between executives and internal teams, clients, and external partners.
• Handle sensitive and confidential information with the highest level of discretion.
• Support planning and execution of board meetings, executive offsites, and global travel logistics.

• Minimum of 7 years of experience providing direct support to C‑level executives.
• Bachelor’s degree highly preferred.
• Proven experience supporting executives in a global, multi‑country environment.
• Strong understanding of managing priorities across multiple time zones.
• Demonstrated ability to manage complex projects and drive initiatives to completion.
• Exceptional organizational, time‑management, and problem‑solving skills.
• Advanced proficiency with Microsoft Office and collaboration tools.
• Strong written and verbal communication skills.
• High level of professionalism, judgment, and discretion.

• Hybrid schedule with 2–3 days per week in the office.

$120,000 - $130,000 + bonus

Mid‑Senior level

Full‑time

Administrative

Industries:
Pharmaceutical Manufacturing

• Medical insurance
• Vision insurance
• 401(k)
• Child care support
• Paid maternity leave
• Student loan assistance
• Disability insurance
• Tuition assistance
• Paid paternity leave

San Diego, CA