Staffing Coordinator - Gastroenterology

UCSD Layoff from Career Appointment:
Apply by 1-16-26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants:
Eligible Reassignment clients should contact their Disability Counselor for assistance.

The Staffing Coordinator provides essential operational and administrative support to the GI/Hepatology division by ensuring accurate staffing schedules, reliable timekeeping processes, and timely coordination of facility and service requests. This role supports clinic efficiency, improves workflow reliability, and helps maintain a well-organized operational environment.

The Coordinator is responsible for developing, maintaining, and updating staff schedules across multiple clinic locations, ensuring adequate daily coverage for both clinical and administrative functions. This includes updating Outlook and Epic schedules, tracking schedule changes, and communicating staffing updates to leadership in a timely manner.

The role oversees timekeeping activities by verifying employee timecards, identifying discrepancies, submitting corrections, and ensuring compliance with institutional timekeeping policies. The Coordinator monitors attendance, partners with supervisors to resolve issues, and ensures accurate submission of hours for payroll processing.

This position also manages a broad range of administrative duties, including submitting and tracking Facilities service requests, placing Service Now tickets for equipment, IT, or access needs, and coordinating workspace or workstation updates. The Coordinator may support onboarding logistics, assist with supply or equipment coordination, and perform other administrative tasks as assigned to ensure smooth clinic operations.

The Staffing Coordinator works closely with Operations Leadership to support daily operational needs, implement staffing workflows, and assist with department-wide initiatives. The ideal candidate is detail-oriented, highly organized, able to multitask effectively, and committed to supporting a positive and efficient clinic environment.

• Three (3) years recent administrative experience in a GI/Hepatology division (or similar healthcare environment).
• Demonstrated excellence in customer service and interpersonal communication skills.
• Possess effective time management skills.
• Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Highly detail-oriented.
• Must possess the ability to work effectively and equitably with others.

• Medical terminology training and/or certificate.
• Database management experience. Working knowledge of Epic/OpTime system, and ORSOS.
• Experience with OR equipment and patient transport

• Must be able to work various hours and locations (including weekends and evenings) according to business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.42 - $42.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Required

Preferred

Job Industries

• Other