Administrative Lead, Discovery Technologies

Administrative Lead, Discovery Technologies

We’re in relentless pursuit of breakthroughs that change patients’ lives. We innovate every day to make the world a healthier place.

To fully realize Pfizer’s purpose – Breakthroughs that change patients’ lives – we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.

Your strong communication and collaboration skills will enable the Oncology Discovery Technologies team to run efficiently. You will focus primarily on supporting the Vice President of Discovery Technologies (DT) and the DT Leadership team by providing outstanding administrative support and coordinating services including managing records and files, verifying data, coordinating department communications, and scheduling meetings.

As part of the administrative support team, you act as an advisor to colleagues due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes.

You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients’ lives. You contribute to enhancing our high‑performing culture that reflects the Pfizer values of Courage, Excellence, Equity, and Joy.

• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Organize documents including Teams and SharePoint sites, maintain an inventory of files including org chart, publication and presentation schedules, and distribution lists.
• Set up and execute logistics for internal and off‑site meetings and identify cost‑effective vendors for various activities.
• Coordinate visitors and schedule interviews including liaison with interviewers and candidates plus associated activities (travel, expenses, etc).
• Manage purchase orders through the Ariba system.
• Create agendas, schedule appointments, and issue meeting minutes.
• Contribute ideas toward new administrative procedures to enhance effectiveness of self and others within the department, foster positive group dynamics by developing professional relationships with internal stakeholders and external visitors, and negotiate timely execution of work while taking personal accountability for quality and professional development.
• Serve as the key point of contact for administrative activities ensuring smooth operations within the team.
• Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
• Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
• Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
• Complete complex assignments independently, ensure non‑standard work is reviewed for compliance and quality, and often be designated as the lead for specific projects such as an innovative onboarding process and supporting our move to new site.

• High School Diploma or GED with at least 6 years of experience providing administrative support or Bachelor's degree and at least 2 years of experience providing administrative support
• Demonstrated planning and organizing skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite including Teams, SharePoint, PowerPoint, Excel, and Word
• Outstanding attention to detail, strong interpersonal skills, and ability to work with confidential documents and information
• Strong communication and collaboration skills with ability to respond with professionalism in verbal and written communications.
• Ability to carry out all office functions proficiently and complete quality work on a timely basis.
• Proactive and flexible approach to work with an ability to…