Operations Specialist

The Operations Specialist supports the operational effectiveness of Cushman & Wakefield's San Diego office by partnering closely with the Market Operations Leader and providing direct administrative and operational support to the Managing Principal and market leadership. This position plays a critical role in ensuring a consistent, well-managed office environment and in enabling day-to-day business execution across the market. The Operations Specialist helps coordinate core office operations including facilities and workplace services, vendor and purchasing support, meeting and event logistics, communications and administrative coordination, and select financial and data management activities.

The role requires sound judgment, strong attention to detail, and the ability to prioritize and deliver in a fast-paced, professional services environment. This role does not include direct people management responsibilities. It offers broad exposure to market operations and can serve as a strong foundation for future growth within Market Operations for high-performing individuals.

• Partner with the Operations Manager to support smooth day-to-day office operations, including facilities coordination, vendor management, and workplace services.
• Coordinate office services and maintenance requests; support office moves, space planning updates, and day-to-day issue resolution with building management and internal partners.
• Manage ordering and inventory of office supplies and equipment; support purchasing workflows and vendor setup/maintenance as needed.
• Support business continuity planning and emergency preparedness activities in coordination with market leadership.

• Provide administrative and operational support to the Managing Principal and market leadership, including calendar coordination, meeting logistics, travel arrangements, and expense reporting.
• Prepare and format professional communications and materials for internal distribution (e.g., announcements, agendas, meeting notes, and coordinated updates) as needed.
• Serve as a reliable, high-trust partner by exercising discretion and maintaining confidentiality when handling sensitive information.

• Coordinate logistics for internal and client-facing meetings and events, including room scheduling, catering, vendor coordination, and day-of execution support.
• Serve as a point of contact for internal stakeholders and service partners to facilitate timely communication, follow-through, and issue resolution.
• Assist with onboarding logistics for new hires (Day 1 readiness, workspace setup coordination, office introductions) in partnership with HR and the Operations Manager.

• Process invoices and expense items, support coding and routing approvals, and assist with budget administration using systems such as Workday and Salesforce/CRM platforms.
• Maintain accurate office rosters, distribution lists, and operational trackers; support data accuracy in CRM and related reporting tools as applicable.
• Prepare routine and ad hoc operational reports or summaries for leadership (e.g., vendor spend tracking, purchase logs, office services metrics).

• Support operational projects and process improvements led by the Senior Operations Manager, including documentation of office routines, checklists, and service standards.
• Collaborate with Operations peers in other markets to share best practices and help implement consistent processes across the region.

• Operate in alignment with firm policies and standards;…