Administrative Support Coordinator II; Pool

Job No: 562952

Work Type: Staff

Locations: Southern California:
San Diego

Categories: Bargaining Unit:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline:
Administrative, Appointment Type:
Temporary, Time Basis:
Time Varies, Workplace Type (Exclude Inst Fac):
On-site (work in-person at business location)

Are you an experienced administrative professional interested in bringing your skills to San Diego State University while supporting departments during critical staffing needs? SDSU is establishing a pool of qualified candidates for temporary and emergency hire Administrative Support Coordinator II opportunities across the university. These appointments provide short-term administrative support to academic departments, colleges, administrative offices, programs, and other university units experiencing vacancies, leaves, workload demands, or other temporary operational needs.

Administrative Support Coordinators play an important role in keeping university operations organized, responsive, and moving forward. Depending on the assignment, responsibilities may include coordinating office operations, budgets and purchasing, personnel or academic processes, scheduling, records and reporting, communications, events, and special projects. These positions require strong organization, sound judgment, attention to detail, and the ability to independently manage multiple priorities while serving as a knowledgeable resource to faculty, staff, students, administrators, and other stakeholders.

Please note: This recruitment is for a temporary employment pool and is not tied to a specific current vacancy or department. Appointments will be made as temporary staffing needs arise and may vary in duration, schedule, department, and responsibilities.
Temporary appointments may be eligible for reappointment based on operational needs and applicable university policies.

Depending on the assignment, responsibilities may include:

• Administrative Operations: Coordinate complex administrative and office functions, maintain records and systems, manage calendars and deadlines, support meetings and events, and help ensure efficient day-to-day operations.
• Budget & Resource Support: Track financial activity and coordinate purchasing, payments, reimbursements, travel, and other transactions while maintaining accurate records and following university procedures.
• Personnel & Program Coordination: Support personnel, academic, programmatic, or operational processes by preparing and tracking documentation, maintaining confidential records, and coordinating activities such as recruitment, appointments, onboarding, evaluations, or scheduling.
• Project Coordination: Coordinate administrative projects and initiatives from planning through completion, monitor timelines and deliverables, research issues, and recommend practical solutions.
• Communication & Customer Service: Serve as a resource to faculty, staff, students, administrators, visitors, and external contacts by responding to inquiries, communicating procedures, and connecting stakeholders with appropriate resources.
• Policy & Procedure Support: Interpret and apply established university policies and procedures, identify administrative issues or discrepancies, and exercise sound judgment in determining appropriate next steps.
• Staff & Workflow Support: Depending on the assignment, provide training, coordination, or general lead work direction to support staff or student employees and assist with organizing workflow and priorities.

• Explore Opportunities Across SDSU: Be considered for administrative positions that may arise in a variety of academic and administrative units.
• Apply Your Skills Broadly: ASC II opportunities may span operations, academic administration, personnel processes, budgeting, communications, events, and project coordination.
• Make an Impact: Support the people and processes that keep SDSU's academic and administrative operations running effectively.
• Grow Your University
  
  Experience:
  
  Build expertise in higher education administration while collaborating with faculty, staff, students, and campus leadership.
• Find the Right Fit: Pool candidates may be considered for opportunities based on their experience, skills, and alignment with the needs of individual university units.

As part of the California State University (CSU) system, San…